Project Administrator

We are thrilled to announce an incredible opportunity to be a part of FINNS Bali Development. We're seeking a highly motivated and detail-oriented Project Administrator with an engineering background to join our team at FINNS Bali. This role plays a critical part in collaborating effectively with multidisciplinary teams, supporting the planning, coordination, and documentation of various development and maintenance projects across our facilities.

Location: Bali, Indonesia

Summary

FINNS World's Best Beach Club is not just a beach club; it's a destination where dreams come alive! We pride ourselves on creating exhilarating entertainment, vibrant energy, and unforgettable F&B experiences. Nestled along the breathtaking Bali coastline, we provide a one-of-a-kind party atmosphere that leaves our guests craving for more.

Responsibilities

• Coordinate travel arrangements, logistics, and site access requirements for project team members and contractors.
• Monitor project timelines and send proactive reminders to task owners for upcoming deliverables and deadlines.
• Track project expenditures, process vendor invoices, and maintain budget tracking spreadsheets against allocated funds.
• Maintain the RAID log by logging new risks, dependencies, and issues for the project manager’s review.
• Manage the procurement request process, tracking purchase orders from initial request through to goods delivery.
• Onboard new project staff by setting up system access, distributing project guidelines, and organizing orientation materials.

Qualifications

• Min. 3 years of experience as a project administrator, civil engineer or an equivalent role
• Experience with Microsoft Office
• Must be able to communicate effectively in both spoken and written English and Bahasa Indonesia
• Ability to work using Project Management platform
• Ability to manage multiple construction projects at various stages of their lifecycle
• Attention to detail and a focus on delivering high quality results