Project Administrator

About Our Client We're recruiting on behalf of one of Australia's leading integrated building services providers, delivering building, restoration, strata and energy services nationally and internationally. Established in 1953, our client's core business is rebuilding and restoring properties and contents after damage from insurable events — including impact, weather and fire events. With thousands of employees and a subcontractor network spanning the country, our client has grown from humble beginnings into a diversified, national and international business. Their clients include major insurance companies, brokers, loss adjusters, commercial enterprises, government bodies and strata managers.
The Role Our client is looking for an organised, proactive Project Administrator to support their team in Armidale. This role is central to keeping projects running smoothly — from liaising with clients and scheduling appointments through to managing contracts, purchase orders and invoices.

You'll be a key point of coordination between the team, subcontractors and clients, helping ensure projects are administered accurately and efficiently from start to finish.
Candidates from any administrative background are welcome to apply, though experience in construction or trade-based administration is highly regarded.
What You'll Be Doing

• Liaise and communicate effectively with the team, clients and subcontractors
• Schedule appointments and coordinate diaries across active projects
• Manage warranty applications and ongoing warranty administration
• Prepare purchase orders, subcontract agreements and contracts
• Manage invoicing and support accurate financial record-keeping
• Handle submission processes and supporting documentation
• Maintain accurate records across relevant software systems

What You'll Bring

• Prior experience in an administration role — construction, trades or project-based admin highly regarded
• Strong communication skills, both written and verbal
• High attention to detail and accuracy, particularly with contracts, POs and invoices
• Strong organisational skills and the ability to manage competing priorities
• Confidence using a range of software systems, with a willingness to learn new platforms
• A proactive, customer-focused approach to problem-solving

Why Join Our Client

• Genuine career development opportunities across a growing national and international business
• The stability of working with an established leader in building services
• A collaborative team environment with strong operational support

How to Apply If you're an organised administrator looking for your next opportunity, we'd love to hear from you. Click Apply and submit your resume along with a brief cover letter outlining your relevant experience, and one of our recruitment consultants will be in touch.