Project Administrator

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Job details:

Project Administrator (Construction) Hybrid This Jobot Job is hosted by: Tony Barhoum

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Salary: $60,000 - $65,000 per year

A bit about us: Nationally Recognized Top Ranked Engineering Consulting Firm specializing in Architecture, Engineering, and Construction (AEC)

Why join us?

• Competitive salary commensurate with experience.
• Hybrid Schedule
• Healthy Work/Life Balance
• Comprehensive benefits package, including health, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Opportunities for professional development and continuing education.
• Supportive and collaborative work environment focused on innovation and excellence.

Job Details Project Administrator (Construction) - White Plains, NY | Hybrid

We are seeking an organized and detail-oriented Project Administrator to support construction and real estate consulting projects from initial setup through final delivery. This position works closely with project teams, clients, and outside stakeholders to keep projects organized, accurate, and on schedule.

Duties

– Set up new projects, maintain electronic files, and enter project information into CRM/project-management systems.

– Review contracts and client requirements to identify project-specific guidelines and deliverables.

– Coordinate site visits, request documentation, track deadlines, and communicate with clients and project teams.

– Conduct basic property and government research and organize supporting project documentation.

– Assist with report preparation, including formatting content, photographs, spreadsheets, and other supporting materials.

– Proofread and quality-check reports for accuracy, consistency, grammar, and formatting.

– Prepare final PDF deliverables and distribute documentation to appropriate parties.

– Generate and submit project invoices.

– Provide general administrative and office support as needed.

Qualifications

– Strong organizational skills with exceptional attention to detail.

– Excellent written communication, proofreading, editing, and formatting abilities.

– Ability to manage multiple projects, clients, deadlines, and changing priorities simultaneously.

– Professional communication skills when interacting with clients and outside parties.

– Comfortable conducting online and telephone research.

– Able to work independently while collaborating effectively with project teams.

– Proficiency with **Microsoft Outlook, Word, and Excel**.

– Experience with **Teams, Dynamics 365, PowerPoint, Bluebeam, or Box** is a plus.

– High school diploma or equivalent required.

– Flexibility to work occasional overtime when project demands require it.

**Schedule:** Hybrid – 2 days in office / 3 days remote

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Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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