Project Administrator

Who we Are

Radlink Communications is Australia’s leading communications technology integrator. We specialise in designing and delivering practical, secure, cost-effective connectivity solutions to meet our clients’ needs. Formed in Western Australia in 2007, and fully acquired by Epiroc in 2025, our growth and international reach have expanded demand for our connectivity expertise.

About the Role

Join a dynamic project team where your organisational skills and attention to detail will make a real impact.

As a Project Administrator, you'll provide critical support across all stages of project delivery, helping coordinate resources, manage documentation, track progress, and facilitate communication between stakeholders. Working as a key link between project teams, clients, suppliers, and internal teams, you'll help drive efficient project execution and contribute to delivering high-quality outcomes on time and within budget.

Skills and Experience

To be successful in this position, we are seeking candidates with:

Education:

• Certificate or Diploma in Business Administration, Project Management, or a related field (preferred)

Experience:

• 3-5 years' experience in a Project Administration, Project Coordination, or similar support role.
• Proven ability to support multiple projects and stakeholders in a fast-paced operational environment.
• Demonstrated experience managing mobilisation and demobilisation activities, including travel bookings, accommodation arrangements, and client site inductions.
• Previous experience mobilising personnel to major mining clients such as Rio Tinto, BHP, FMG, and Hancock Iron Ore will be highly regarded.
• Experience using Pegasus, Enable, CMS and Aconex are highly desirable.

Competencies:

• Exceptional organisational and administrative skills, with the ability to manage competing priorities.
• Strong written and verbal communication skills, with a professional and customer-focused approach.
• High attention to detail and commitment to maintaining accurate records and documentation.
• Proficiency with Microsoft Office Suite and project management software.
• Strong interpersonal skills with the ability to build effective working relationships across all levels of the business.
• Sound understanding of project administration, documentation control, invoicing, and reporting processes.
• Working knowledge of project lifecycles and basic financial administration, including purchase orders, invoicing, and cost tracking.
• Ability to work proactively, identify priorities, and contribute to continuous improvement initiatives.

Other Criteria:

• Eligibility to work in Australia
• Current C-Class Drivers’ Licence.

Key Responsibilities & Accountabilities

Project Coordination & Support

• Provide high-quality administrative and coordination support to Project Managers and project teams.
• Assist in the planning, scheduling, tracking, and reporting of project activities to support successful project delivery.
• Maintain project documentation, registers, records, and filing systems to ensure information is accurate and readily accessible.
• Coordinate mobilisation and demobilisation requirements, including travel, accommodation, inductions, and site access.
• Manage project logistics, procurement activities, equipment deliveries, and site-specific requirements.
• Liaise closely with Service and Installation teams to coordinate technician and installer allocations.

Financial & Commercial Administration

• Prepare and process project purchase orders, job setups, and customer invoicing.
• Monitor outstanding invoices and support debtor management activities in collaboration with the Finance team.
• Assist Project Managers with quotation preparation, pricing administration, and project cost tracking.
• Support the accurate recording of project-related financial information and documentation.

Reporting & Documentation

• Generate project reports, including labour cost summaries, procurement reports, and job performance data.
• Ensure all project documentation is maintained in accordance with company procedures and compliance requirements.
• Prepare reports and project updates for management and key stakeholders.
• Assist with internal audits and compliance activities related to project delivery and documentation standards.

Operational Support

• Coordinate the ordering and distribution of PPE, uniforms, and project materials.
• Maintain mobile phone, equipment, and IT asset registers.
• Update workforce planning tools with project travel, training, induction, and mobilisation requirements.
• Organise meetings, training sessions, workshops, and catering arrangements as required.
• Respond to and coordinate internal and external enquiries in a timely and professional manner.

Safety, Compliance & Culture

• Support and uphold Radlink's commitment to a Zero Harm safety culture by adhering to HSEQ policies, procedures, and reporting requirements.
• Promptly report hazards, incidents, and near misses in accordance with company standards.
• Promote a positive and collaborative team culture aligned with Radlink's Values.
• Maintain confidentiality and exercise sound judgement when handling sensitive information.
• Participate in training, professional development, and continuous improvement initiatives.
• Build and maintain professional relationships with clients, suppliers, and internal stakeholders.
• Undertake additional duties as required, consistent with the responsibilities and scope of the role.

Employee Benefits

Our employees enjoy a range of benefits, including:

• Competitive salary
• Training and development opportunities
• Salary sacrifice arrangements
• Sickness and accident Insurance
• Paid parental leave
• Employee assistance program
• Rostered days off
• Employee referral bonus.

We recognise the importance of having a diverse workforce and encourage candidates from all backgrounds to apply, including First Nations People, current and emerging Australian Defence Force veterans, people with differing abilities and LGBTIQ+ candidates.

If you are ready to take the next step in your career with Radlink Communications, apply today!