Project Administrator

Project Administrator

• Fulltime Perth Based with occasional site Travel
• Supportive Team Environment
• Play a key role in delivering projects for leading mining and industrial clients

Join an award-winning Aboriginal business delivering critical projects across Western Australia's mining industry.
The Opportunity
Pindari is seeking a proactive and highly organised Project Administrator to support the day-to-day operations of our Projects Team. This is an exciting opportunity for an experienced administrator who enjoys working in a fast-paced project environment and thrives on keeping projects running smoothly from start to finish.

Why Join Pindari?
Pindari is a proudly Aboriginal family-owned contracting company and the Business News 2025 Indigenous Business of the Year, recognised for excellence in performance, Indigenous participation, community impact, and long-term partnerships with Western Australia's mining, commercial and government sectors.
Established in 1997, Pindari has grown to more than 350 employees working across 15 Pilbara mine sites and regional locations, delivering building, electrical, maintenance, project and labour services.

About the Role
Reporting to the Project Manager and working closely with site leadership, contractors and project teams you will provide essential administrative and coordination support across multiple projects. Your ability to manage competing priorities, communicate effectively with stakeholders, and maintain accurate project records will contribute to the successful delivery of our projects.

Key Responsibilities

• Coordinate project schedules, site access, and work dates with internal and external stakeholders.
• Maintain project registers, trackers, and project documentation.
• Prepare and issue project correspondence and client documentation.
• Monitor project progress and update project schedules and milestones.
• Assist with obtaining quotations, purchase orders, and procurement requests.
• Support monthly client invoicing and project administration activities.
• Coordinate project mobilisation requirements and training bookings.
• Prepare meeting agendas, take minutes, and distribute action items.
• Provide administrative support to Project Managers, Coordinators, Supervisors, and the wider project team.
• Maintain accurate filing systems and ensure project documentation is current and compliant.

About You
You are a motivated and detail-oriented administrator who enjoys supporting project teams and building positive working relationships. You are adaptable, organised, and confident managing multiple priorities while maintaining a high level of accuracy.
To be successful, you will have:

• Previous experience in a Project Administrator or Project Coordination support role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• A customer-focused approach with the ability to build positive relationships with clients, suppliers, and colleagues.
• Advanced skills in Microsoft Office, particularly Excel, Word, Outlook, and ideally Microsoft Project.
• Exceptional attention to detail and document management skills.
• The ability to work independently while contributing positively to a collaborative team.
• Previous administration experience working for or alongside BHP, with demonstrated experience using ERMS.

Desirable

• Certificate IV, Diploma, or tertiary qualification in Business, Project Management, or a related discipline.
• Experience using project management or document control systems such as Aconex.

What We Offer

• Competitive remuneration package
• Opportunity to work on diverse mining projects across Western Australia
• Supportive leadership team and collaborative culture
• The opportunity to contribute to an award-winning Aboriginal business committed to making a positive impact for people and communities

At Pindari, our name means "from the high ground"—reflecting our commitment to delivering service excellence, setting industry standards, and creating opportunities for our people and communities.