Project Administrator

JOB DESCRIPTION : PROJECT ADMIN                                                                                                        Schedule A

Reporting to the:

i. Project Manager

Job descriptions and responsibilities include but not limited to TSM’s and/or our associate silica beneficiation companies:

DOCUMENT CONTROL & QA/QC COORDINATION

●       Recording, checking, and tracking project documentation

●       Responsible for any incoming and outgoing correspondence, drawings, site instructions, delivery orders, RFI, ITP and other forms of documents

●       Liaise with Project Management & team, consultant and Sub-contractors effectively and resolve problems and issues relating to documentation

●       Update Master Deliverable Register for drawings and documentation on daily basis

●       Transmit new/revised IFC drawings to subcontractors according to their spec of work

●       Filed records, reports and logs and maintained Excel spreadsheets.

●       ⁠Prepare official letters to authorities or subcontractors if required

●       ⁠Assist for QA/QC documentation such as RFI, MRI, and reporting.

●       Verify that all subcontractor documentation is complete and accurate prior to submission to consultants.

●       Participate in internal audits with subcontractors to ensure full compliance with QA/QC standards, especially in documentation and filing systems.

Documentation or Document Controlling System:

●       Lead the project for establishing an efficient, sustainable Documentation or Document Controlling System across the organization, aligning with environmentally friendly practices;

●       Establish and maintain a systematic document control system, ensuring accessibility, accuracy, and compliance with industry standards and regulatory requirements;

●       Design and implement efficient archiving and retrieval protocols for critical documentation;

●       Develop document management policies and procedures to optimize the organization's document lifecycle

ADMINISTRATIVE WORK

●       Provide direct support for project administrative tasks and related duties.

●       Act as a key point of contact for employees, supporting interdepartmental communication related to project

●       Maintain an efficient filing and document management system for company records for all projects

●       Monitor and ensure smooth execution of Cleaning, Green Maintenance and Sanitation activities at the TSM project Site (Admin, Plant, and Port).

●       Welcome visitors and VIP guests, arranging for transportation, accommodations, and meals as necessary related to project.

●       Support liaison efforts with government authorities, ensuring compliance with the latest guidelines for all projects.

●       Help establish and maintain relationships with relevant government agencies to secure cooperation and facilitate information exchange.

●       Carry out any other duties as assigned by the management from time to time.

Requirement

• Possess at least Bachelor in related field