Project Administrator

About PDV Consultants

PDV Consultants is an engineering and project management consultancy working across the food, dairy and industrial sectors, with offices in New Zealand and Europe. We're a growing team of engineers who take pride in seeing projects through from concept to commissioning.

The role

We're looking for a Project Administrator to support our Project Managers and engineering team across the full project lifecycle. Based in our Hamilton office, you'll keep projects on track behind the scenes — managing purchase requisitions, tracking costs and commitments, maintaining contract documentation, and liaising with clients, contractors and our Business Manager.

This is a fixed-term position. The role provides administrative support for a number of short-term dryer safety projects that conclude at the end of October 2027, and the position will finish at the end of that term.

What you'll be doing

• Supporting the Project Manager and wider engineering team
• Managing purchase requisitions and monitoring project cost control (commitments and actuals)
• Providing contract administration support — tendering through to close-out, including pricing schedules and contractual records
• Maintaining project tracking processes (e.g. milestone tracking, procurement tracking)
• Preparing reports and proposals, collating manuals and documentation
• Liaising with our Business Manager on purchase orders, invoicing and claims
• Establishing SOPs and training documentation for project administration activities

About you

• Experience in administrative or project support roles, ideally with contract administration exposure
• Technically confident — you'll be working across multiple systems and platforms, so you need to pick up new tools quickly and troubleshoot without hand-holding
• Strong MS Excel skills essential; comfortable across MS Office generally
• Some accounts/finance experience is a plus, but not essential
• Strong attention to detail — you catch things others miss
• Able to work independently, prioritise, and keep things moving without close supervision
• A straight communicator who can deal confidently with clients, contractors and engineers

Why join PDV?

• Flexibility on hours — 32 to 40 hours per week to suit what works for you
• Salary range $70,000–$75,000, plus KiwiSaver on top (not deducted from salary)
• A social, down-to-earth team — regular team days, social sports, and Friday Lunch Club
• Relaxed office culture (yes, there's a chill zone)

How to apply

For a confidential chat about the role, contact Sarah Morton-Johnson on [021 859 026](tel:021 859 026), or apply now.

We welcome applications from candidates currently residing in New Zealand with valid work rights. We're unable to accept overseas applications at this time.