Project Administrator

Job Purpose:·

The Project Administrator / Coordinator will provide administrative and coordination support to the project team, acting as a central point of contact and ensuring that meetings, travel, documentation, and requisitions are managed efficiently.

Key Responsibilities:

Act as the primary point of contact for the project, supporting communication between internal teams, clients, and relevant stakeholders.

Attend and accurately record minutes for all monthly client meetings, progress meetings, and other project meetings as required.

Prepare and circulate meeting agendas, attendance registers, and support documents in advance of scheduled meetings.

Track and follow up on action items arising from meetings, ensuring time-consuming close-out and reporting.

Coordinate travel requests and related arrangements for project requirements.

Prepare procurement requisitions for goods and services required by the project.

aintain a requisition log and coordinate with the finance and procurement teams to ensure timeous processing and delivery.

Travel Requirement

The successful candidate must be willing and able to travel for monthly client meetings and other project-related engagements when required.

Qualifications

Grade 12

Higher/Advanced Certificate (NQF level 5) in Office Administration, Project Management, Business Administration or an equivalent SAQA-accredited qualification would be advantageous.

Experience

Minimum 2 years’ experience in project administration or coordination role, preferably within the construction, engineering, or infrastructure sector.

Demonstrated experience in minute-taking, document control, and procurement requisitioning in a structured project environment.

Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and MS Teams.

Required Skills and Attributes

Strong organizational and coordination skills, with the ability to manage competing priorities and deadlines.

Good written and verbal communication skills.

Attention to detail when preparing minutes, requisitions, and project documentation.

Ability to manage multiple administrative tasks and deadlines.

Professional approach when engaging with clients and stakeholders.

Job Type: Contract

Ability to commute/relocate:

• Johannesburg, Gauteng 2000: Reliably commute or planning to relocate before starting work (Required)

Education:

• Diploma (Required)

Experience:

• Project Administrator: 2 years (Required)

License/Certification:

• Driving Licence (Required)

Location:

• Johannesburg, Gauteng 2000 (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person