Project Administrator

Established in 1974, MACS Australia Group is a proud West Australian family-owned company that delivers high-quality construction, industrial, maintenance and demolition services to municipal, commercial, and resource clients throughout Western Australia.

About the role

We are seeking a Project Administrator to join our Modular Regional Division based in Canning Vale. This role is integral to supporting the successful delivery of modular construction projects across regional Western Australia, providing administrative, commercial, and project coordination support to our project teams.

Working closely with Site Teams, Suppliers, and Clients, you will play a key role in ensuring projects run efficiently through effective document control, reporting, procurement administration, and stakeholder coordination.

Key responsibilities

• Maintain project documentation, registers, and filing systems
• Raise purchase orders and process invoices
• Assist with procurement and subcontractor administration
• Assist with project mobilisation and close-out activities
• Coordinate meetings, correspondence, and project reporting
• Track project deliverables, milestones, and contractual records
• Support variations, claims documentation, and compliance requirements
• Liaise with suppliers, subcontractors, clients, and internal stakeholders

About you

• Minimum of 3 years’ experience as a Project Administrator (or similar), preferably within the Building, Construction or Mining industry.
• Experience within construction, manufacturing, engineering, infrastructure, modular construction, or a project-based environment is highly regarded.
• Strong organisational and time management skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency across the Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.

Benefits:

• Attractive salary package
• Career growth and professional development opportunities
• Supportive leadership team

TO APPLY

We are a diverse, dynamic, and innovative organisation, and encourage applications from people of all backgrounds. We value our people and social diversity and strive for the most innovative and efficient solutions. If you are interested in the above position, please apply through Seek with a copy of your CV and cover letter.

Only shortlisted applicants will be contacted.