Project Administrator

Project Administrator

About Surfacing Contractors Australia:

Surfacing Contractors Australia is a proudly South Australian-owned company operating in the commercial landscaping and construction sector. We work with a wide range of clients including Government bodies, schools, major construction companies, and landscape builders across the country. Due to continued growth, we are looking for a full-time Project Administrator to join our Adelaide team based in Hindmarsh.

Key Responsibilities:

• Set up new projects in the project management system, review quotations, purchase orders, drawings and job sheets to capture accurate scope, and ensure job sheets are approved before works commence.
• Prepare detailed project handovers for Scheduling and Operations, including materials, durations, site requirements and subcontractor needs.
• Support procurement by requesting supplier pricing, raising orders, tracking deliveries and liaising with suppliers and warehouse staff.
• Maintain accurate project records including values, costs, purchase-order numbers, client contacts, variations, payment terms, colours, areas and critical fall heights.
• Manage SharePoint project folders, field-service-report links and compliance documentation (SWMS, SDS, insurance certificates).
• Monitor outstanding approvals, materials and documentation, identify discrepancies and respond to project information requests from internal teams, suppliers and site staff.
• Ensure completed project records are accurate and ready for Accounts to process invoicing efficiently.
• Maintain warranty and defect records and assist with stock reporting, material forecasting and project cost reconciliation.
• Prepare and issue project handover documentation to clients upon completion of works.
• Provide general administrative support across project delivery, procurement and close-out, and contribute to process improvements.

About You:

• Proven experience in project administration, construction administration or a similar delivery-support role.
• Strong attention to detail with the ability to review quotations, purchase orders, drawings and technical documents for accuracy and consistency.
• Understanding of project costs, procurement, variations, payment terms and invoicing requirements.
• Excellent organisational skills with the ability to manage multiple projects and shifting priorities independently.
• Strong written and verbal communication skills with confidence liaising across clients, suppliers, subcontractors and internal teams.
• Proactive approach to following up outstanding information and escalating delivery risks.
• Competence with project management software, SharePoint and Microsoft 365.

What We Offer:

• Full-time employment based in Hindmarsh.
• Competitive remuneration based on experience.
• Opportunity to work with a growing and established Australian business.
• On-the-job training.
• Supportive team environment and inclusive work culture.
• Opportunity for career growth and advancement.
• Full workwear package.
• Company team-building events.

How to Apply:

If you are an experienced Project Administrator looking to join a growing team in a specialised and fast-moving industry, we would love to hear from you.

Please submit your resume and a brief cover letter outlining your relevant experience to:

Mr Shane Hancock,
General Manager South Australia

If this sounds like your next career move then please do not hesitate, as we need to fill the position ASAP.