Project Administrator

About the role

An exciting opportunity has become available within our Mobile Cranes division for a motivated and highly organised Support Administrator. Working closely with our Project Manager and Allocator, you will play a critical role in supporting the smooth and efficient delivery of our daily operations. This is a fast-paced and varied position suited to someone who thrives on being organised, enjoys solving problems and takes pride in getting things done.

Key responsibilities

• Understanding, reviewing and coding daily dockets in preparation for invoicing
• Allocating personnel to jobs using Assignar
• Setting up new projects across Assignar and S:Drive
• Maintaining service schedules and NHVR requirements
• Maintaining the daily allocations board
• Distributing daily site documentation
• Coding subcontractor invoices
• Liaising with clients to confirm jobs, lift requirements and site set-up locations
• Providing administrative support to other personnel across the business
• Updating and maintaining personnel records through Assignar

About you

• Exceptional attention to detail and a strong commitment to accuracy
• Intermediate to Advanced Excel skills
• Strong experience across the Microsoft Office suite
• Excellent written and verbal communication skills
• A proactive, positive attitude
• Strong initiative, determination and a genuine desire to get things done
• The ability to work effectively both independently and as part of a team
• Excellent organisational and time-management skills
• The ability to prioritise competing demands in a fast-moving environment
• Confidence building and maintaining strong professional relationships with clients and personnel

About us

Established in 2003, Cosmo Cranes is a proudly Australian family-owned and operated group with a strong reputation for delivering reliable, professional and modern crane solutions. Our group comprises four specialist divisions, working together to provide comprehensive materials-handling solutions across industrial, multi-storey and high-rise construction projects. Our success is built on our people, our equipment and, most importantly, the strong relationships we have developed with our clients and industry partners.