Project Administrator

At The Samuels Group, we recognize our employees are our most valuable resource. We are builders of structures and builders of long-lasting relationships. Our accomplishments must always be measured by a strong team of employees, their safety, and an unrivaled level of client satisfaction. We encourage and foster a work environment that embraces communication, respect and recognition. Within this environment, The Samuels Group employees flourish, taking projects to the next level. In addition to offering a history of quality, The Samuels Group provides a passionate, energetic, and dynamic supportive culture where employees can continue to grow.

Position Summary: Provides assistance to Project Managers in the day-to-day processing and administration of contracts and projects. Oversees and performs administrative functions concerned with a project.

Principal Duties and Responsibilities:

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.

• Handle administrative tasks, typing letters, reports, change orders, forms and other material as the Project Manager may require while handling projects.
• At project inception, prepare project filing system and maintain all files in an accurate and updated manner throughout the duration of the project.
• Assist Project Team in ensuring that compliance requirements are being met and that all subcontractors for project(s) follow contract requirements.
• Assist incoming subcontractor inquiries and redirect inquires to Project Managers when appropriate.
• Prepares subcontracts for issuance, including riders and certified payroll information. Check specification for special requirements.
• Documents site meetings and issues meeting minutes as required.
• Prepares files and records owner and subcontractor change orders.
• Coordinates job close-out documentation, assembles and submits to owner’s representatives.
• Attends progress meetings when requested by Project Manager.
• Assists with writing the specification with final Project Manager approval.
• Prepares shops drawings initial review and notations.
• Document best practices to share with other projects by ensuring best methods are being used.
• Occasionally train new project administrative staff members, ensuring that they have an adequate understanding and exposure to company procedures and quality expectations.
• Intermittently cover front office duties during the absence of the company Administrative Assistant.

Knowledge, Skills, and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The attributes listed below are representative of the knowledge, skill, and/or ability appropriate for the level of work performed.

• High School Degree and 1 - 3 years of office experience.
• Ability to perform clerical and detail work rapidly, accurately, and neatly.
• Working knowledge of contracts and ability to communicate issues clearly.
• Ability to type 30 words per minute with accuracy.
• Capability to communicate in a professional, courteous, diplomatic manner with all levels of management, external clients and potential clients is critical.
• Must be able to ask questions, listen to, receive, and give verbal and written instructions and directions in a professional manner.
• Results-driven achiever with ability to attain goals and complete tasks.
• Flexible team player who thrives in environments requiring ability to effectively prioritize and juggle multiple concurrent projects.
• Innovative problem-solver who can generate workable solutions.
• Results oriented and proactive team player who excels at building trusting relationships with customers and colleagues.
• Excellent written and oral communication skills.
• Proficiency in Microsoft Office.
• Demonstrated experience with accounting software is preferred.

Job Type: Full-time

Pay: $15.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Ability to Commute:

• Wausau, WI 54401 (Required)

Work Location: In person