Project Administrator

Join DayOne – Shaping the Future of Data Infrastructure

DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we’ve built a robust presence across Asia and Europe — and we’re just getting started.

As we expand into new international markets, we’re looking for talented, driven individuals to join us on this exciting journey. This is more than a job — it’s an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure.

If you're passionate about innovation, technology, and growth, we invite you to be part of DayOne’s next chapter.

Project Administrator

Zaragoza, Spain

Job Summary:

Job Title: Project Administrator (Construction Projects)

Role Overview

We are seeking a highly organized and detail-oriented Project Administrator to support construction projects from an administrative and coordination perspective. This role plays a key part in ensuring smooth project execution by managing documentation, coordinating stakeholders, and supporting financial and vendor-related processes.

The ideal candidate thrives in fast-paced environments, has strong multitasking abilities, and demonstrates excellent communication and organizational skills.

Key Responsibilities

Project Coordination & Administrative Support

• Provide day-to-day administrative support to the project team
• Coordinate and schedule meetings, site visits, and project reviews
• Prepare meeting agendas, take minutes, and track action items
• Maintain accurate project documentation, records, and filing systems
• Ensure all project-related documentation is up to date and properly archived

Financial & Invoicing Support

• Support invoicing processes, including preparation, tracking, and reconciliation of invoices
• Coordinate with finance teams to ensure timely billing and payments
• Monitor project expenses and assist in budget tracking
• Support purchase order (PO) creation and tracking

Vendor & Stakeholder Management

• Assist in onboarding vendors and maintaining vendor records
• Coordinate communication with contractors, suppliers, and external partners
• Track vendor deliverables and ensure compliance with project timelines and requirements
• Support contract administration and documentation

Reporting & Documentation

• Prepare regular project status reports and dashboards
• Track project milestones, deliverables, and deadlines
• Ensure compliance with internal procedures and documentation standards
• Support audits by maintaining organized records

Qualifications & Experience

• Bachelor’s degree or equivalent experience in Business Administration, Project Management, or related field

• 2–5 years of experience in an administrative or project support role (construction or engineering environment preferred)

• Experience supporting procurement, invoicing, or vendor management processes is a strong advantage

• Excellent organizational and time management skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); familiarity with project management tools is a plus

• Strong communication and stakeholder management skills Fluent in English and Spanish.

DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

If you're ready to grow with one of the fastest-moving companies in the data center industry, apply now and be part of our global journey.

For more information about us, please visit Data Center Company Built For Hyperscale .

DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

If you're ready to grow with one of the fastest-moving companies in the data center industry, apply now and be part of our global journey.