Project Administrator

Due to continued growth, Atexa Fire and Security Solutions is looking for an experienced Project Administrator to join our team.

This is a great opportunity for someone who is organised, proactive and enjoys working in a busy project environment.

You’ll be working closely with our Project Managers, engineers and customers, helping with the day-to-day running of projects and making sure everything stays organised and on track.

We’re a growing business with a great team, and we’re looking for someone who wants to come in, get involved and grow with us.

Role Overview
We are looking for an organised, detail-oriented Project Administrator to support the successful delivery of projects from initial order through to completion. The role will involve coordinating project information, maintaining accurate records, monitoring costs and figures, and communicating effectively with project managers, customers, suppliers, engineers, and internal teams.

Key Responsibilities

• Provide administrative support to the Project Management team.
• Set up and maintain project files, documentation, and records.
• Process purchase orders, sales orders, customer invoices, and project-related paperwork.
• Monitor project costs, budgets, margins, and expenditure, ensuring figures are accurate.
• Coordinate with suppliers and monitor equipment and material deliveries.
• Liaise with customers, engineers, suppliers, and subcontractors to ensure information is communicated clearly and promptly.
• Maintain project schedules and assist with coordinating engineers and site activities.
• Track outstanding actions, deliveries, paperwork, and project milestones.
• Ensure project documentation is complete, accurate, and up to date.
• Assist with monthly reporting and project financial information.
• Identify discrepancies or potential issues and raise them with the relevant Project Manager.
• Support the project team with general administration and coordination as required.

Key Skills & Experience

• Excellent attention to detail.
• Confident working with figures, including costs, margins, budgets, and invoices.
• Strong organisational and time-management skills.
• Excellent communication skills, both written and verbal.
• Ability to communicate professionally with customers, suppliers, and colleagues.
• Ability to manage multiple projects and competing priorities.
• Comfortable working to deadlines and following processes.
• Strong problem-solving skills and a proactive approach.
• Previous experience in project administration, construction, engineering, security, or a similar environment would be advantageous.

Desirable

• Experience in a project-based environment, such as construction, engineering, property or a similar industry.
• Experience dealing with purchase orders and invoices.
• Experience using project management or document management systems.

What We Offer

• Competitive salary.
• Supportive working environment.
• Training and development opportunities.
• Company pension.
• 25 days’ annual leave plus public holidays.
• Healthcare benefits.

Benefits:

• Casual dress
• Company events
• Company pension
• Free parking
• On-site parking
• Private medical insurance

Work Location: In person