Project Administrator

About the role

The Project Coordinator/Administrator will ensure the smooth and efficient running of project administration and office operations. This role supports project teams and management by handling documentation, logistics, compliance, and reporting procedures, thereby contributing to the successful execution of projects.

Key responsibilities

• Handle project-related administrative tasks and documentation
• Prepare, update, and submit project reports to the Project Manager / Head of Operations (APAC) in a timely manner
• Coordinate and prepare Local Content (TKDN) reports in line with Indonesian regulations, ensuring proper documentation and submission to JGC/PTSI as required
• Maintain and organize project files and records for easy tracking and retrieval
• Support the project team with administrative requirements, including flight and hotel arrangements (logistics)
• Coordinate with internal teams regarding project documentation and compliance requirements
• Ensure documents are properly controlled, filed, and accessible
• Arrange visas/visa renewals and health insurance for employees and family members
• Coordinate business and holiday travel arrangements, including hotels for business trips and project-related travel
• Manage office purchases and issue Purchase Orders related to operations

About you

• Minimum Diploma (D3) in Logistics, Business Administration, or related field
• At least 2 years of relevant experience in a similar administrative or project coordination role
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong administrative and organizational skills with attention to detail
• Responsible, able to work under deadlines, and manage multiple tasks simultaneously
• Good communication and interpersonal skills in both written and spoken English/Indonesian
• Experience in handling visas, insurance, and travel arrangements is an advantage
• Able to work independently and as part of a team
• Batam domicile is required