Project Administrator

Job Summary:

This position will be responsible for coordinating the day-to-day project administrative activities and supporting project managers in the successful delivery of construction and design projects for our valued transportation clients. The ideal candidate will have experience providing similar project administration and/or project delivery support within the A/E/C industry.

Job Responsibilities

• Assist project managers with project administration, including PennDOT ECMS, prime agreements and subconsultant agreements, invoicing, supplements, correspondence, and required project documentation.
• Maintain and monitor project financial information, including budgets, labor utilization, invoices, accounts receivable, and project expenses, and overall project financial performance.
• Assist with internal project setup, maintenance, and closeout.
• Coordinate and review weekly timesheet and expense report submissions for field and office personnel, verifying client-specific requirements.
• Support preparation of proposals, SOIs, presentations, and other marketing materials, including formatting, proofreading, resumes, and compliance with solicitation requirements.
• Maintain organized electronic project files and assist with document control, including contracts, correspondence, invoices, reports, meeting records, and other project documentation.
• Coordinate office meetings, volunteer opportunities and other events.

Job Requirements:

• Associate’s or bachelor’s degree in business administration, Accounting, Communication, Marketing or related field preferred; equivalent professional experience will be considered.
• At least five years of experience providing project administration or project delivery support.
• Experience in Engineering, Architectural, Construction or similar professional services firm a plus.
• Experience with PennDOT ECMS a plus.
• Experience with Deltek Vantagepoint or similar project accounting/ERP systems preferred.
• Ability to work independently, exercise sound judgment, and proactively identify and resolve issues.
• Strong writing, proofreading, and editing skills required.
• Exceptional attention to detail and accuracy.
• Strong working knowledge of MS Office Suite - primarily Excel
• Working knowledge of Adobe Creative Suite and Bluebeam.
• Ability to prioritize and manage multiple projects, deadlines, and competing priorities in a fast-paced environment.

Benefits of working at Urban:

• Medical/Prescription
• Dental
• Vision
• Life Insurance
• Short/Long Term Disability
• Flexible Spending Accounts
• Employee Stock Ownership Plan (ESOP)
• 401K and company match
• Vacation, Holiday, and Personal Days
• Tuition Reimbursement
• Professional Development
• Certification Bonus

Apply today!

Pay Rate: $50,000 - $70,000 / annually

Location: Pennsylvania Greater Harrisburg Area

**About Urban:**H

Our culture is built around our people. Voted a Top Workplace by our employees, we are committed to advancing careers and providing a foundation for professional growth. Urban offers a wide range of health, welfare and financial benefits to our employees, as well as career development through our own Urban Training Institute, tuition assistance program, and certification incentives.

Founded in 1960, Urban provides services for buildings, ports, transit, railroads, airports, bridges, and highways. We deliver end-to-end project solutions through expert construction management and inspection, innovative engineering design, environmental services, strategic planning, and comprehensive program management. By providing innovation, technical excellence, and on-time performance, we create value for a proud Urban family.

Equal Employment Opportunity/M/F/disability/protected veteran status