PROJECT ADMINISTRATOR

About the role

This role involves handling project-related HR and administrative matters, managing work permit and immigration documentation for foreign employees, and coordinating with relevant authorities and external parties.

Key responsibilities

• Handle project-related HR and administrative matters, including staff records, onboarding, mobilisation and demobilisation
• Manage and maintain work permit, employment pass and immigration-related documentation for foreign employees
• Coordinate work permit applications, renewals, cancellations and related submissions with the relevant authorities and agencies
• Monitor expiry dates of work permits, passports, medical checks and other statutory documents to ensure timely renewal
• Maintain and update employee, manpower, training, competency and certification records
• Coordinate staff attendance, timesheets, leave, claims and allowances
• Assist with recruitment, staff deployment and manpower arrangements for projects
• Coordinate training, medical checks, certifications and renewal of competency requirements
• Prepare HR letters, memos, notices and other project-related documentation
• Liaise with project personnel, clients, training providers, immigration/related authorities and other external parties when required

About you

• Diploma/Degree in Human Resources, Business Administration, Management or related field
• Good knowledge of MS Office, especially Excel and Word
• Good communication, coordination and organisational skills
• Able to manage multiple tasks and work under pressure
• Experience in HR, project administration or oil & gas operations will be an advantage
• Fresh graduates with relevant qualifications are encouraged to apply