Project Administrator

Deliver the future: Join AI and data centre projects today. Apply now!

Your New Company
A growing Mechanical Services and HVAC business is seeking an organised and proactive Project Administrator to support the successful delivery of major AI infrastructure and data centre projects. Working closely with Project Managers and site teams, you'll play a key role in keeping projects running smoothly through effective document control, contract administration, reporting and financial coordination.
This is an exciting opportunity to join a business operating in one of Australia's fastest-growing sectors, offering exposure to complex projects, cutting-edge technology infrastructure, and a collaborative team environment.
Your New Role
As Project Administrator, you'll become the central hub of project coordination, supporting multiple stakeholders across construction and delivery teams. You will be responsible for maintaining project documentation, managing contractual processes, supporting financial administration, and ensuring project information is accurate and up to date.
Key Responsibilities

• Coordinate project start-up meetings and support project mobilisation
• Manage project documentation, correspondence and notices within Procore
• Assist Project Managers with project planning, reporting, budget tracking and deliverables
• Create and administer subcontract agreements and purchase orders
• Process project variations and maintain accurate records within Procore
• Prepare documentation for monthly progress claims and invoicing
• Support accounts receivable activities, including payment follow-up
• Maintain drawing registers and distribute revised documentation
• Assist with quality assurance processes and document control activities
• Work closely with site teams, supervisors and project stakeholders to ensure project requirements are met
• Provide general project administration support across multiple project

What You'll Need to Succeed

• Previous experience in a Project Administrator, Contracts Administrator, Project Coordinator or similar role
• Strong proficiency using Microsoft Office, particularly Excel
• Experience with Procore or similar project management software
• Knowledge of construction industry processes, documentation and workflows
• Strong organisational skills with the ability to manage competing priorities
• Excellent communication skills and confidence working with site and office-based stakeholders

Desirable

• Direct Procore experience managing correspondence, variations, subcontracts and drawing registers
• Experience preparing progress claims and supporting contract administration functions
• Understanding of Security of Payment requirements and standard construction contracts (AS4000, AS2124)
• Exposure to large commercial construction, infrastructure or data centre projects
• Strong document control and QA experience, including revision control and drawing management
• Experience supporting project cost reporting and budget tracking

What You'll Get in Return

• Opportunity to work on leading AI infrastructure and data centre developments
• Exposure to large-scale, technically complex construction projects
• Supportive and collaborative team environment
• Career development opportunities within a growing organisation
• Be part of an industry shaping the future of technology and digital infrastructure
• Free on-site parking
• Attractive salary package

What You Need to Do Now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Emerina now on [02 6279 7408](tel:02 6279 7408) for more information.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.