Project Administrator

Project Administrator

bluebottle is a thriving Australian business that is doing some exciting things around integrated lighting and control solutions. As we continue to grow, we are looking for an experienced and passionate Project Administrator based in Brisbane and supporting the team nationally!

Working closely across multiple internal teams, you’ll help ensure our projects are set up correctly, contracts and commercial requirements are understood, billing is accurate and potential risks are identified early.

About the role:

Your role will include but not be limited to:

• Reviewing customer agreements, purchase orders and subcontractor agreements.

• Ensuring required project, compliance and SWMS documentation are in place.

• Setting up project revenue and cost budgets as well as maintenance and review of these throughout the project lifecycle.

• Working with internal project teams on any variations

• Monitoring project timelines and milestones in conjunction with sales orders and project requirements.

• Identifying potential contractual, commercial or financial risks and escalating them to the appropriate person.

• Working with the project team to resolve disputes and issues quickly and practically.

• Compiling cost-to-complete forecasts, preparing monthly financial report and supporting the financial and contractual close-out of projects.

We don’t require someone with a legal background however your role is to understand the contractual requirements, identify anything that doesn't look quite right and make sure it is escalated to the right people.

What are we looking for?

We are looking for someone who is:

• Has excellent attention to detail.

• Well organised and able to manage multiple projects and competing priorities.

• Confident in reviewing contracts, purchase orders and commercial documentation.

• A strong communicator who can work effectively with customers, suppliers and internal teams.

• Proactive and comfortable identifying issues and following them through to resolution.

• Able to work independently while also being team focused.

• Commercially minded with a practical, solutions-focused approach.

• Comfortable working across both the financial and contractual aspects of projects.

Previous experience in contract administration & project administration within the construction or engineering industry is ideal

If you're not sure whether your experience is an exact match but the role sounds like something you'd be interested in, we'd still love to hear from you.