Project Administrator

Job Purpose:

To provide project administration and coordination support for customer projects, refurbishment jobs and repair activities. The position will ensure RFQs, quotations, POs, project status, OOR reports, customer updates, DOs and invoices are properly tracked and followed up within the required project timeline.

Key Responsibilities:

• Coordinate project administration from RFQ/quotation stage through completion and invoicing.
• Maintain project trackers for RFQ, quotation, PO, project status, delivery, DO and invoice.
• Follow up customers on RFQs, PO issuance, requirements and delivery schedules.
• Prepare and update customer project status reports.
• Coordinate refurbishment and repair jobs and monitor job status.
• Track OOR reports and outstanding items.
• Coordinate with production, QC, procurement, logistics and finance for project updates.
• Monitor project deadlines and escalate potential delays.
• Maintain project correspondence, reports and supporting documents.
• Track DO and invoice status and ensure completed jobs are ready for billing.

Requirements:

• Minimum 3 years of relevant project administration / coordination experience. Preferred industry experience: Oil & Gas, construction, engineering, manufacturing, maintenance or refurbishment.
• Diploma or Degree preferred in Business Administration, Project Management, Engineering, Operations, or a related field. Candidates with strong relevant project administration experience may also be considered.
• Good understanding of RFQ, PO, DO, invoicing, project documentation, and project tracking.
• Strong follow-up and coordination skills with the ability to work with multiple departments.
• Good communication skills and ability to provide clear and timely updates to customers.
• Proficient in Project Management, Microsoft Office (paricularly in Excel), ERP or document - control training would be an advantage

Pay: RM2,000.00 - RM2,700.00 per month

Benefits:

• Free parking
• Health insurance
• Maternity leave

Work Location: In person