Project Administrator

About the role

We're looking for a highly organised Project Administrator who is confident working across multiple teams and thrives in a fast-moving project environment. You'll work closely with the Project Managers, project team, Accounts, HSE, and Workshop & Stores to keep project administration, documentation, support, and reporting on track. This is a workshop-based project opportunity. It's a chance to join a long-term project in a growing industry, within the Henderson Marine and Defence precinct.

Key responsibilities

• Maintaining accurate project records, registers, spreadsheets, and databases
• Controlling document numbering and distribution
• Supporting the Project Managers and Managing Director with weekly and monthly reporting
• Liaising with Accounts and Procurement to support project activity
• Assisting with HSE audits and processing required reports and documentation
• Assisting with requests for client inspections
• Managing data entry and filing systems, including ERP data entry for Project Managers
• Scheduling meetings, preparing agendas, and taking minutes
• Processing project delivery dockets
• Preparing, formatting, and maintaining project documentation, reports, and correspondence

About you

• Experience providing administration support in a project environment
• Previous experience using ERP systems
• Strong time management and organisational skills
• Excellent written and verbal communication skills
• Confidence using Microsoft Office, including Word, Excel, and PowerPoint
• The ability to work under pressure and meet deadlines
• A current Driver's Licence
• The ability to obtain a National Police Clearance
• Knowledge of, or exposure to, HSE or audit reporting (highly regarded)
• Formal qualifications in project administration or HSE (highly regarded)