Project Administrator

Project Administrator

Location: Fort Laramie, WY

Green Key Resources is partnering with a leading construction and infrastructure organization to identify a Project Administrator to support a large-scale construction project in Fort Laramie, Wyoming.

This position is a key administrative and financial resource for the project team, supporting payroll, purchasing, invoicing, compliance, documentation, and day-to-day project operations. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced construction environment.

What You'll Do

• Support project payroll by collecting and reviewing timecards, coding hours, and coordinating payroll-related updates.
• Assist with onboarding and administrative processing for employees joining the project team.
• Review subcontractor documentation and follow up on outstanding compliance items.
• Process purchase orders, invoices, and vendor documentation, including invoice matching and coding.
• Assist with monthly billing and payment processes for both customers and subcontractors.
• Maintain accurate project records, reports, spreadsheets, and supporting documentation.
• Organize and track contracts, lien waivers, insurance certificates, and other project-related paperwork.
• Prepare documentation and billing support for change orders and other project costs.
• Assist with vendor setup and ongoing vendor administration.
• Support equipment and inventory tracking at the project site.
• Provide general administrative support to the project team and help keep day-to-day operations organized.
• Communicate with subcontractors, suppliers, vendors, and internal teams to resolve administrative and documentation issues.

What We're Looking For

• 1–3 years of administrative, accounting, project coordination, or related experience.
• Experience with invoicing, billing, purchasing, payroll, document management, or financial administration.
• Strong Excel and Microsoft Office skills.
• Excellent attention to detail and ability to maintain accurate records.
• Strong organizational and follow-up skills.
• Comfortable managing multiple priorities and deadlines.
• Ability to work independently while also supporting a larger project team.
• Strong communication skills and a professional approach when working with vendors and subcontractors.
• Construction or project-based experience is a plus, but not required.

Experience with any of the following is a plus:

Experience with construction or project management systems such as SAP, Textura, LCP Tracker, Coupa, or similar platforms is helpful but not required.