Project Administrator

About the role

HV Power is seeking a Project Administrator to join our team on a full-time basis at our office located in Mangere, Auckland. This is a key administrative position that will support the efficient management and coordination of our project activities. As a Project Administrator, you will play a crucial role in ensuring that our projects run smoothly by providing comprehensive administrative support, managing documentation, coordinating schedules, and liaising between project teams, stakeholders and clients. This position is integral to maintaining the operational effectiveness and professional delivery of our projects.

Key responsibilities

• Coordinate and schedule project meetings, site visits and client engagements, ensuring all participants receive timely notifications and documentation
• Prepare, maintain and organize project documentation, including contracts, agreements, correspondence, reports and records in compliance with company standards
• Support contract administration activities, including tracking contract terms, deadlines, deliverables and renewal dates
• Manage project budgets and expenditure tracking, preparing financial reports and variance analyses as required
• Maintain accurate project records and databases, ensuring information is current, secure and readily accessible
• Provide administrative support to project managers and stakeholders, including preparing presentations, agendas and minutes
• Monitor project timelines and milestones, alerting relevant parties to upcoming deadlines and potential delays
• Coordinate communication between internal teams, clients, contractors and suppliers to ensure seamless project delivery
• Process invoices, purchase orders and other financial documentation in accordance with company procedures
• Assist with the preparation of project proposals, tenders and bid documentation

What we're looking for

• A minimum of 2-3 years' experience in project administration, contracts administration or a similar administrative support role within a professional environment
• Strong proficiency with Microsoft Office applications (Excel, Word, PowerPoint) and project management software or tools
• Excellent organizational skills with the ability to manage multiple tasks, prioritize effectively and meet strict deadlines
• Outstanding written and verbal communication skills, with the ability to communicate professionally with diverse stakeholders
• Demonstrated experience in contracts administration, including document management, record keeping and compliance tracking
• High level of accuracy and attention to detail, particularly when managing financial records and legal documentation
• Proficiency in database management and data entry with a commitment to maintaining information accuracy and confidentiality
• Ability to work both independently and as part of a collaborative team environment
• Problem-solving mindset with the capacity to identify inefficiencies and implement practical solutions
• Preferable experience in the engineering, construction or power sector would be advantageous

What we offer

At HV Power, we are committed to supporting the professional growth and wellbeing of our team members. We offer competitive remuneration commensurate with experience, opportunities for professional development and training to enhance your skills and career progression. We provide a collaborative and supportive workplace culture where your contributions are valued and recognized. Our benefits package includes workplace flexibility options where feasible, health and wellness initiatives, and employee discounts. We are an equal opportunities employer and encourage applications from candidates of all backgrounds. If you require any adjustments or additional support during the recruitment process, please let us know and we will do our best to accommodate your needs.

About us

HV Power is a leading provider of electrical and power solutions, specializing in high-voltage project delivery and engineering services. With a reputation for excellence, innovation and reliability, we partner with clients across diverse industries to deliver complex, mission-critical projects. Our team is comprised of skilled professionals who are dedicated to maintaining the highest standards of quality, safety and customer service. We value integrity, collaboration and continuous improvement, and we are committed to fostering a workplace where talented individuals can thrive and make meaningful contributions to our success.

Apply now

To apply for this position, please submit your CV, cover letter and contact details to the HV Power recruitment team. We look forward to hearing from qualified candidates who are ready to contribute to our continued success.