Project Administrator

Job Overview
We are seeking a dynamic and detail-oriented Project Administrator to join our team and drive the successful execution of diverse projects across our organization. In this role, you will be the backbone of project coordination, ensuring seamless communication, meticulous planning, and efficient management of resources. Your energetic approach and strong organizational skills will empower teams to meet objectives on time and within scope. You will play a pivotal role in supporting project managers and stakeholders by overseeing documentation, tracking progress, and facilitating collaboration using advanced project management tools. This position offers an exciting opportunity to contribute to impactful initiatives while honing your leadership and technical skills in a fast-paced environment.

Responsibilities

• Coordinate project activities by developing schedules, tracking milestones, and maintaining detailed documentation using tools such as Jira, Microsoft Project, and SharePoint.
• Support requirements gathering sessions and assist in defining project scope, deliverables, and success criteria.
• Manage project risks by identifying potential issues early, maintaining risk registers, and collaborating with teams to implement mitigation strategies.
• Oversee vendor relationships and manage procurement processes to ensure timely delivery of goods and services aligned with project needs.
• Facilitate change management processes by communicating updates effectively and ensuring stakeholder engagement throughout the project lifecycle.
• Monitor project budgets, prepare status reports, and assist in resource allocation to optimize team productivity using tools like Workday or Primavera P6.
• Lead team meetings, prepare presentations for stakeholders, and foster a collaborative environment that promotes Agile practices such as Scrum, Kanban, and SAFe frameworks.

Qualifications

• Proven experience in IT project management or program management with a strong understanding of methodologies including PMBOK, Waterfall, Agile, Scrum, SAFe, and Kanban.
• Demonstrated supervisory or team management experience with the ability to lead cross-functional teams effectively.
• Proficiency in project management software such as Jira, Microsoft Project, Trello, Basecamp, Primavera P6, SharePoint or Project Server.
• Strong data analysis skills with experience in data collection tools like SAS or Visio for process modeling and reporting.
• Excellent communication skills with the ability to present complex information clearly to diverse audiences.
• Knowledge of requirements management systems such as Salesforce or ServiceNow is highly desirable.
• Familiarity with ERP systems like Workday or SAP for resource planning and budgeting purposes.
• Exceptional organizational skills with a keen eye for detail; capable of managing multiple projects simultaneously while meeting deadlines.
• Ability to adapt quickly to changing priorities within an environment that values continuous improvement through change management practices.

Join us to be part of a vibrant team dedicated to delivering innovative solutions through effective project administration! Your expertise will help shape impactful initiatives that drive our organization forward while providing you with opportunities for professional growth in a supportive setting.

Pay: $25.00-$31.00 per hour

Expected hours: 25.0 per week

Benefits:

• Commuter benefits
• Company car
• Company events
• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• VRSP

Work Location: In person