Project Administrator

Project Administrator

Project work involves more than meetings and deadlines. Someone needs to make sure the latest documents are easy to find, actions from meetings are followed up, and everyone knows what still needs to be done.

We’re looking for a Project Administrator in Charlotte, NC to support the team with the practical side of running projects. You’ll help maintain project records, coordinate schedules, prepare documentation, and keep track of outstanding tasks so the team can focus on its work.

The role would suit someone who likes having a clear overview of what’s happening, notices when details are missing, and follows things through rather than letting them get lost in the paperwork.

A typical week could involve:

• Updating project trackers and checking that information is current
• Preparing documents and organizing project folders
• Scheduling meetings and coordinating calendars
• Recording meeting notes and sharing action points
• Following up with colleagues on outstanding tasks
• Keeping track of deadlines and upcoming milestones
• Preparing progress updates and basic reports
• Collecting information from different departments
• Checking project paperwork for missing or inconsistent details
• Helping project managers coordinate day-to-day activities

Monday to Friday

The position is full-time and office-based in Charlotte. You’ll work closely with project managers and colleagues across the team, helping keep documentation accurate and making sure routine follow-ups are completed.

Hours: 9:00am–5:30pm
Schedule: Monday–Friday
Employment: Full-time, permanent
Location: Charlotte, NC

Previous experience in project administration is helpful, but we’re also interested in people who have developed strong organizational skills in other roles.

Candidates from office administration, reception, data entry, operations, customer support, scheduling, and general business support may have relevant experience.

You’ll need clear communication skills, good attention to detail, and confidence using email, spreadsheets, documents, and standard office software. Being able to manage several tasks at once, ask questions when information is unclear, and follow up on outstanding work will also be important.

Training will be provided on internal systems, project documentation, and team procedures.

Applications

If you’re looking for a full-time Project Administrator job in Charlotte, NC and enjoy keeping information organized, coordinating details, and helping a team stay on top of its workload, submit your current resume for consideration.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

Pay: $46,500.00 - $55,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person