Project Administrator

Do you love understanding the "big picture" and thrive in the fine details? We are looking for a proactive Project Administrator to serve as the backbone of our project lifecycle. In this role, you aren’t just moving paperwork—you are the conductor of a complex symphony, ensuring every sign we build moves seamlessly from a client and salesperson's vision to a flawless physical installation.

If you enjoy a fast-paced environment where your organizational skills directly impact the beauty of the local skyline, we want to meet you!

As a Project Administrator, you own the workflow. You will partner closely with our Sales Representatives to navigate the entire project journey:

• Research jurisdictional codes and landlord requirements to set the "rules of the road." You’ll collaborate with our Design and Engineering teams to turn concepts into reality.
• Negotiate with vendors and subcontractors to secure the best pricing, then build comprehensive project proposals that keep us competitive and profitable.
• From securing permits and managing change orders to overseeing "Call Before You Dig" activations, you ensure every legal and safety "t" is crossed.
• You are the gatekeeper of quality. You’ll be involved in production meetings and perform hands-on quality control inspections for both in-house and vendor-supplied fabrication.
• Manage the "business of the build" by handling insurance verifications (COI/OCIP), contract forms (W-9/E-verify), and providing the data needed for accurate, timely invoicing.

Skills/Certifications/Education:

• You can juggle multiple high-priority projects simultaneously without losing track of a single document or permit deadline.
• You’ll work within our "Admin Buddy System," supporting the front desk and your peers to ensure the office runs like a well-oiled machine.
• You are comfortable navigating SharePoint, Microsoft Excel, and Word.
• A Bachelor’s degree (4-year) is preferred; however, we value expertise—2+ years of related experience/training (or an equivalent combination) will get our attention.

Essential Duties at a Glance

• Maintain the project database with 100% accuracy.
• Interface with clients to secure final design approvals and verify post-project satisfaction.
• Source and negotiate with a network of subcontractors and vendors.
• Verify production drawings for feasibility, engineering, and color matches.
• Drive the project forward by supervising timelines and notifying management of potential bottlenecks.

Why Join Us?

We offer a dynamic workplace where your contribution is visible every time you drive past one of our completed projects. You’ll be part of a supportive administrative team in Douglasville that values accountability, precision, and a "get it done" attitude.

Ready to lead the project from concept to completion? Apply today.

Job Type: Full-time

Pay: $20.00 - $31.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you have any experience with bidding, scheduling, and data entry?

Experience:

• Sales or Construction: 1 year (Preferred)

Ability to Commute:

• Douglasville, GA 30134 (Required)

Work Location: In person