Project Administrator

About the Company

Ahrens is a fifth-generation, Australian family-owned company, with over 120 years’ experience in delivering a wide range of high-quality and cost-effective products and projects across Australia, with footprints overseas.

Our growth has culminated in the business we are today: a full Construction, Engineering, Mining & Industrial Services, Sheds & Silos and Water Storage company which provides complete turnkey project solutions, supported by our 26 divisions.

With over 2,000 employees Australia-wide, we foster a positive and supportive team culture which embraces diversity and innovation, while aligning with our core values of commitment, integrity and safety. In return, we reward those who passionately work with us towards our vision.

About the Role
We are looking to recruit a Project Administrator for our Steel SA division based at our Kingsford office. You'll split your time between workshop admin and contract and project admin. It's a busy, varied role where accuracy matters and no two days look the same.

What you'll do

• Support the production team: job cards, timesheets, scheduling cover, stockroom, purchase orders, uniforms and PPE
• Prepare EOM reports for accounts and process invoices through CAAPS
• Keep project files, MDR documentation and document control in order, from setup through to archiving
• Run contract reviews, prepare client progress claims and meet monthly client reporting
• Compile contract packs and bank guarantees, and help with tender submissions
• Set up new projects, track monthly cash flow and forward orders, and support subcontractor work orders
• Coordinate subcontractors and suppliers, including insurance checks and invoicing
• Take and distribute meeting minutes
• Maintain plant and equipment registers and action training, ticket and licence alerts
• Monitor Kronos and flag timekeeping discrepancies to managers

What you'll bring

• Experience in project and contract administration
• Experience in document control systems
• Accounts payable and receivable experience
• Advanced skills in Word, Excel and Adobe
• High accuracy in data entry and spreadsheet management
• Strong organisation, time management and prioritisation
• Excellent written and verbal communication
• A customer-focused, problem-solving mindset
• The ability to work independently and as part of a team
• A commitment to safety, quality and following company procedures

Highly regarded

• Experience in structural steel or manufacturing
• Experience with Pronto and Aconex

Why Ahrens?

Join a growth-focused, values-driven business where your expertise makes a real impact. Enjoy a range of benefits including:

• Employee Assistance Program for you and your family
• Discounts across health insurance, gyms, travel, retail, and more
• Generous paid parental leave
• Annual Employee Donation Scheme
• Regular team and social events
• Career development and progression opportunities

How to Apply

Click "Apply Now" to submit your updated resume, further enquiries can be directed to Tracy Davidson, Talent Acquisition Specialist via email to [email protected]

Ahrens is an Equal Opportunity employer who recognises the value in a diverse workforce. We are dedicated to promoting an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds.