Project Administrator

About the role

As Project Administrator, you will provide vital support to the project team, ensuring the smooth day-to-day operation of the project office while assisting with contract administration, document control, reporting, onboarding, and general project coordination. This is an excellent opportunity to work on a major project alongside experienced project managers & site teams within a fast-paced construction environment.

Key responsibilities

• Provide administrative support to the Project Manager and wider project team

• Coordinate meetings, agendas, minutes, and project correspondence

• Manage project documentation, filing systems, and document control processes

• Assist with subcontractor and supplier administration

• Process invoices, purchase orders, and daywork records

• Support onboarding of new staff and subcontractors

• Maintain project registers, contact lists, and site records

• Coordinate office supplies, site requirements, and general project administration

• Assist with monthly reporting and data collection

• Coordinate staff rosters and travel arrangements

About you

• Minimum 3 years' experience in project administration or a similar role
• Advanced Microsoft Office skills, particularly Excel, Word and Outlook
• Exceptional organisational skills and attention to detail
• Strong written and verbal communication skills
• The ability to manage competing priorities in a fast-paced environment
• A proactive, solutions-focused attitude and the ability to work independently or within a team
• Confidence liaising with stakeholders at all levels
• A professional approach to confidentiality and document management
• Previous experience as a Project Administrator, Site Administrator or Project Coordinator within construction & mining
• Experience working on medium to large civil construction projects will be highly regarded

Benefits

• Supportive and collaborative project team
• Competitive hourly rate
• Immediate start available