Project Administrator

Project Administrator – Leading General Contractor

Location: New York, NY

Industry: General Contracting | Commercial Interiors | Life Sciences | Finance | Technology

Capstone Americas is pleased to be partnering with a premier general contracting firm in New York, recognized as one of the top GC firms in the industry. With multiple awards and strong partnerships with Fortune 500 clients across finance, technology, life sciences, and corporate interiors, this firm has built a reputation for best-in-class project delivery and long-term client relationships.

Due to continued growth and an impressive pipeline of projects, they are seeking a Project Administrator to join their team. This role is ideal for a highly organized and detail-oriented professional who thrives in construction administration and wants to be part of a market-leading and fast-growing GC.

The Role:

As a Project Administrator, you will provide essential support to project teams, ensuring smooth coordination of administrative processes. Responsibilities include:

• Managing project documentation, including contracts, RFIs, submittals, and change orders.

• Coordinating with subcontractors, suppliers, and internal teams to track project progress.

• Assisting with project scheduling, procurement, and compliance tracking.

• Preparing and maintaining reports, meeting minutes, and project correspondence.

• Supporting financial and budget tracking, including invoice processing and cost documentation.

What We’re Looking For:

• 2-5+ years of experience in a project administration or construction coordination role.

• Strong organizational and multitasking skills with attention to detail.

• Proficiency in Procore, Bluebeam, or other construction management software is a plus.

• A proactive mindset with excellent communication and problem-solving skills.

• Experience within commercial construction, interiors, life sciences, or corporate projects is beneficial.

Why Join?

• Work with a top-tier GC known for excellence and career development.

• Gain exposure to high-profile projects in finance, tech, life sciences, and interiors.

• Be part of a growing team with low attrition and long employee tenure.

• Competitive salary, benefits, and clear career progression opportunities.

If you are a detail-oriented and motivated professional looking for your next opportunity, apply today or get in touch directly! [email protected]/ +44 7441 347 912