Project Administrator

About the company

Eptec delivers across a diverse range of industry sectors, including naval, defence, marine. Recent projects undertaken by the Eptec Group include Hobart Class Air Warfare Destroyers (AWDs), Offshore Patrol Vessels (OPVs), Collins Class Submarine Full Cycle Dockings (FCDs) in South Australia, and now the Hunter Class Frigate Program.

About the role

Due to continued growth Eptec has an opportunity for a Project Administratorto join our team based in Osborne SA.  The successful candidate will be responsible for the provision of a range of services, providing high quality, timely and professional project administrative and customer service support to our operations teams and customers, through the delivery of standardized, accurate and consistent business processes, with a key focus on continuous improvement.

Key Duties and Responsibilities include:

• Working with an experienced and dynamic operations team, providing a range of key administration support services to assist in achieving project requirements.
• Supporting Project Managers with documentation, project reporting, including timesheets, and project registers.
• Working with Project Managers on the preparation of subcontract agreements and supporting in the communications, ensuring records are maintained.
• Supporting Project Manager in administering job cost analysis, forecasting, billings and invoicing.
• In conjunction with Project team obtain necessary quotes from suppliers to ensure best value.
• Maintaining up-to-date documentation for all key stakeholders and ensuring all documentation is correct for handover.
• Coordinating regular meetings and being a first point of contact for enquiries, providing accurate support and advice, via telephone and written communication.
• Create and process purchase orders, check and process supplier invoices for goods received, and follow up and resolve any discrepancies.
• Prepare project reports and other general office administrative tasks as required.
• Maintaining site personnel records and files

Skills and Experience:

• Minimum 3-5 year’s project/contract administration experience working on medium/large size project within remediation, construction or civil infrastructure projects.
• Relevant qualification in Engineering or Business-related administration. Excellent skills in written and verbal communication.
• Experience in the administration / management of financial records such as expenses, invoices, and purchase requisitions.
• Experience with project financial systems
• Intermediate/advanced level in the MS Office suite of products (Word, Excel, Outlook, PowerPoint).
• Strong problem solving and analytical skills.
• Ability to work within a team, build relationships, with exceptional customer service skills.

Join a dynamic team

Eptec is keen to invest in individuals with the right attitude, who want to progress their career. Company training and development will be provided to the successful candidate, and we provide an excellent working environment and competitive pay rates.

Eptec is committed to a workplace culture that strongly supports diversity and inclusion. We welcome applications from across the community including women, Indigenous cultures, and other diversity groups.

The successful candidate will be required to pass a pre-employment process including medical assessment and police check.

To find out more about EPTEC please view our web page at: www.eptec.com.au

To apply for this position please click ‘Apply Now