Project Administrator

About the role

We are looking for a highly motivated, analytical and hands-on Project Administrator to join our team in Batu Pahat, Johor. You will support monthly management reporting, monthly forecasts and the annual budget.

You will also plan procurement and control our operational assets, including instruments, equipment and subscriptions. The role offers the chance to drive process improvement and cost reduction initiatives across the business.

Job Description:

Financial reporting and budgeting

• Assist in preparing the annual budget and monthly and quarterly forecasts.
• Support the preparation of monthly management reports.

Operations and budget control

• Monitor, control and analyse expenditure across departments, flagging variances against budget.
• Manage internet, mobile data and SendQuick subscriptions: verify monthly bills, submit them for approval and terminate subscriptions that are no longer needed.
• Identify and support process improvement and cost reduction opportunities.

Procurement and asset management

• Plan and forecast purchases of instruments and noise meters, compare supplier quotations and obtain approval.
• Consolidate site sensor forecasts and coordinate their fabrication and dispatch to sites.
• Maintain sufficient stock of spare instruments, keep calibrations valid and file all calibration certificates.
• Keep the Instrument List and Material Record up to date.
• Coordinate insurance coverage for new equipment with HR.
• Work with site supervisors and the storeman on equipment and material arrangements.

Others

• Undertake ad hoc analysis and assignments as required by management.

Requirements:

• Diploma or Certificate in Accounting or equivalent, with at least 3 years of working experience.
• Preferably at least 1 year of accounting experience in a construction environment, including exposure to cost accounting.
• Strong Microsoft Excel and numeracy skills, with an inquiring and analytical mind.
• Excellent interpersonal skills; able to communicate at all levels with both financial and non-financial staff.
• Good command of written and spoken English. Proficiency in Bahasa Malaysia is an advantage.
• Positive attitude, self-starter, hands-on and able to work independently.
• Able to work under pressure and meet tight deadlines.