Project Administrator

Our talented team aren’t just transforming spaces, they’re transforming our industry too.

Job Duties

• Assist the Project Manager in handling documentation and daily administrative work for high-end office and commercial interior fitting-out projects.

• Responsible for filing, organizing, and updating records for contracts, quotations, variation orders (VO), sub-contractor agreements, and purchase orders.

• Assist in preparing project progress reports, project schedules, meeting minutes, and submission documents to clients / consultants.

• Follow up on documents related to project payment collection, such as monthly statements, progress payment applications, invoices, and receipts.

• Maintain daily communication with clients, designers, sub-contractors, and suppliers, and assist in arranging meetings, site access passes, delivery and installation schedules.

• Manage the project document library (including drawings, submissions, contracts, and as-built / completion documents) to ensure accurate version control and records.

• Assist in handling ISO / internal procedure documents and provide general office administrative support.

  Entry Requirements / Requirements

• Secondary school graduate / Higher Diploma or above; candidates with construction / interior design / engineering-related background are preferred.

• 2–3 years or above experience in project administration / administrative support in construction, interior fitting-out, or related industries; experience in high-end office or commercial projects is an advantage.

• Proficient in MS Office (Word, Excel, Outlook), able to use Excel for basic reports and record-keeping.

• Good written and spoken Chinese and English; able to communicate in Cantonese and Putonghua; capable of handling emails and documents in English.

• Detail-minded, well-organised, good at handling documentation and multitasking; proactive, responsible, and a good team player.

• Able to work overtime during busy project periods when required.

  Work Location and Hours

• Work Location: Sheung Wan

• Working Hours: Monday to Friday, 09:00–18:00