Project Administrator

They will have strong organisational, communication and IT skills with the ability to deliver high-quality work whilst managing several conflicting priorities and will demonstrate a high level of energy, commitment and enthusiasm for their work.

Responsibilities Document Control

• Manage classification, sorting, indexing, filing, archiving and retrieval activities of all documentation within the Project SharePoint folders and maintain in line with Pure standards
• Manage Aconex as Project Level Administrator i.e. manage the document review and assurance process, workflows and template set-up, maintain the Aconex project directory and regularly update external users, produce system reports, and track and chase overdue tasks
• Maintain the Document Register/MIDP, and quality assurance of received information
• Support all project stakeholders in the use or Pure EDMS in line with Pure’s BIM requirements
• Production of internal reports and documents in accordance with company standards & branding and assist the teams with general administration as needed
• Work alongside colleagues to support delivery on any project where there is a greater need for capacity, or to cover sickness or absences where needed Administration
• Administration of expenses for Senior Managers
• Ensuring the office is clean and fully stocked
• Planning/coordinating the commitments and meetings on site
• Arrange couriers as required
• Supporting the Campus Director or Senior Management Team with:
• managing diaries, ensuring they are up-to date
• travel /accommodation bookings
• Arranging meeting rooms
• Organising internal and external events, including drafting itineraries, preparing agendas, PowerPoint presentations, and circulation of papers Welcoming guests and customers in a professional manner whether in person or on the telephone; answering or directing inquiries
• Actioning day to day ad hoc administration, filing, printing and production of documents in a timely fashion
• Monitor and manage critical dates for the project and ensuring key stakeholders are kept informed at all times of schedule
• Manage the production of documents and emails and check work carefully for accuracy and layout

Qualifications

• Proven experience of managing high level priorities, with a hands-on, practical approach
• Well organised and methodical with excellent attention to detail, ensuring accuracy in all client communications and deliverable
• Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges
• Positive can-do attitude with the ability to adapt to change
• Proven experience of managing high level priorities, with a hands-on, practical approach

Note: The successful candidate will be required to complete pre-employment screening to BS7858:2019, or national equivalent. (Covers: Confirmation of identity, legal right to work, financial probity, criminal history and associations with proscribed organisations). It is the policy of Pure DC that all individuals have a responsibility for the security and protection of company’s Information and IT Resources over which they have control, according to their role.

About Us Pure specialises in the design, build and operation of ‘White Label’ data centres for global clients. Our main market being the provision of infrastructure to IT service providers, telecommunications companies and financial services clients. Our goal is to become an integral part of our clients business to support the development of their business in new markets or locations.

Pure is privately owned and controlled by its management. Our major shareholders include Oaktree Capital Management, a global private equity company with c. USD 100 billion of assets under management, and the Investment and Development Office of the Government of Ras Al Khaimah. These investors provide the financial strength required to deliver projects of almost any scale and in any location with a long-term view on returns allowing us to compete with in-house or self-build solutions.

We have a common vision for what we are trying to achieve and common values as to how we go about our business in terms of fairness, integrity and quality of service. Our strategy is to service underserved markets with leading edge, ultra-secure facilities. We are committed to global best practice in everything we do.