Project Administrator (Construction)

Job Summary

Our client is seeking a Project Administrator to provide administrative and coordination support to our construction project teams. The successful candidate will maintain project documentation, track project information, and coordinate with internal teams, subcontractors, and suppliers to support day-to-day project operations.

Job Description

The Project Administrator will support Project Managers and Project Engineers in managing project records, correspondence, submissions, and administrative activities throughout the construction process.

This role involves organising documents, assisting with purchasing and claims documentation, tracking schedules and resources, and following up on project-related matters. The candidate should be organised, detail-oriented, and able to manage multiple tasks while keeping information accurate, updated, and accessible.

Job Responsibilities

Project Administration and Coordination

• Provide day-to-day administrative and coordination support to construction project teams.
• Liaise with Project Managers, Project Engineers, subcontractors, suppliers, and other departments on project-related matters.
• Follow up on outstanding documents, submissions, and administrative actions.
• Handle general administrative duties and other project-related tasks assigned by the Project Manager.

Documentation and Record Management

• Prepare, maintain, and organise project documents, records, reports, correspondence, and submissions.
• Maintain document registers and track revisions to ensure the latest records are available.
• Ensure project documents are properly filed, updated, and accessible for audit and reference.
• Assist with compiling documentation for project completion and handover.

Purchasing and Claims Support

• Assist in preparing and processing purchase orders, delivery orders, and work orders.
• Compile supporting documents for progress claims and variation orders.
• Coordinate with relevant teams to obtain required information and check documentation for completeness.
• Maintain records of project purchases, deliveries, and claims.

Project Tracking and Reporting

• Assist in tracking project schedules, manpower, materials, and site documentation.
• Collect and consolidate project updates from the relevant teams.
• Prepare meeting minutes, progress updates, and other project reports when required.
• Record meeting action items and follow up with the responsible parties.

Job Requirements

• Diploma or relevant qualification in Business Administration, Construction Management, or a related field.
• Preferably 1–3 years of relevant project administration experience in the construction or engineering industry.
• Familiarity with construction documentation and project coordination will be an advantage.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good organisational, communication, and coordination skills.
• Strong attention to detail and accuracy in maintaining documents and records.
• Able to work independently, meet deadlines, and manage multiple tasks in a fast-paced project environment.
• Fresh graduates with relevant qualifications and a positive working attitude may also be considered.

Only shortlisted candidates will be contacted for an interview.

Pay: $2,800.00 - $3,500.00 per month

Work Location: In person