Project Administrator (Construction)

About the Role

We are seeking a highly organized and detail-oriented Project Admin to join our dynamic team in Kota Kinabalu, Sabah.

As a key member of our Construction Division, you will provide administrative, documentation and coordination support to the project team, ensuring smooth and efficient project operations from commencement through completion.

What You’ll Be Doing

• Provide administrative and clerical support to the Project Manager and project team.
• Maintain and organize project documents, drawings, correspondence, reports and records.
• Monitor drawing submissions, revisions and approval status.
• Coordinate project meetings, prepare minutes and follow up on action items.
• Coordinate with consultants, contractors, suppliers and relevant authorities on project-related matters.
• Assist with site inspections, project reports and progress documentation.
• Assist in procurement activities, supplier follow-up and other project-related administrative matters.
• Prepare and update project progress information and reports for management review.
• Maintain proper filing and tracking of project documentation and correspondence.

What We’re Looking For

• Diploma or Degree in Business Administration, Project Management, Construction Management or a related field.
• Minimum 3 years of experience in project administration, project coordination or a similar role, preferably within the construction industry.
• Strong organizational, communication and coordination skills.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Good attention to detail with the ability to manage multiple tasks and deadlines.
• Able to work independently with minimal supervision.
• Responsible, proactive and well-organized with a positive working attitude.
• Good interpersonal skills and ability to work effectively as part of a team.
• Willing to work closely with site and project teams when required.