Project Administrator (Construction Projects) - Adelaide

Project Administrator (Construction Projects) - Adelaide

Location: Hendon, South Australia | Anticipated commencement: Late October to early November 2026

About Us

Endfire Engineering is a proudly Australian-owned company with over 25 years of industry experience. Operating across Brisbane, Townsville, Darwin, Cairns, Sydney, Adelaide and New Zealand, we have built a strong reputation for quality, safety, and reliability. We deliver fire protection services across a wide range of commercial, industrial and infrastructure projects, supporting diverse clients and sectors.

The Role

We are seeking an organised and detail-oriented Project Administrator to join our Adelaide team, based in Hendon. Working closely with Project Managers and site teams, you will support procurement, project documentation, compliance and day-to-day administration across construction projects. This role suits someone who enjoys variety, takes ownership of their work and is confident managing competing priorities.

Key Responsibilities

• Provide administrative support to project managers and project teams across the project lifecycle.
• Maintain and organise project documentation, including schedules, registers and reports.
• Assist with obtaining supplier quotes and supporting procurement activities
• Manage the end-to-end process of raising Purchase Orders
• Maintain procurement registers and ensure records are kept up to date
• Prepare and distribute monthly procurement reports
• Track and manage sample submissions to clients
• Maintain Hire Plant Registers and update records following purchase order issuance
• Assist with the preparation and compilation of project Operation & Maintenance Manuals
• Assist with mobilisation of employees to project sites, ensuring all logistics are in place
• Support Quality Assurance processes by collating project documentation
• Coordinate maintenance activities during the Defects Liability Period, including scheduling site attendance and maintaining maintenance records.
• Provide administrative support across multiple projects and business functions as required
• Provide general administrative and office support, including but not limited to stationery orders, mail, vehicle management, and compliance tasks.

Required Qualifications and Skills

• Previous experience in project administration, construction administration, or a similar role (minimum 2 years' experience)
• Experience with procurement and purchase order processes
• Experience with project management software such as Procore (or similar) is highly regarded
• Proficient in Microsoft Office suite and comfortable working across multiple systems
• High attention to detail and ability to identify errors or inconsistencies
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to manage competing priorities
• Candidates must hold valid Australian working rights

How to Apply

If you are interested in a challenging role that allows you to contribute to a successful company, this position at Endfire Engineering might be an excellent fit for you.

Applications demonstrating strong attention to detail, organisation and accuracy will be highly regarded.

Apply online today to become part of the Endfire Engineering team. Shortlisted candidates will be contacted for interview.