Project Administrator- Fuel Systems

Company Overview
Western Pump, Inc. is a leading provider of petroleum and lubrication systems, specializing in construction, servicing, and compliance testing for fueling facilities across Southern California. With a rich history dating back to 1948, our team of highly trained professionals is dedicated to delivering exceptional service and innovative solutions in the fuel systems industry.

Job Summary
We are seeking a dynamic and detail-oriented Project Administrator for Fuel Systems to join our team. In this vital role, you will coordinate project activities, manage vendor relationships, ensure compliance with procurement regulations, and support contract and grant management processes. Your proactive approach will help drive project success while maintaining rigorous documentation and regulatory standards.

Responsibilities

• Oversee vendor management activities, including sourcing, negotiations, and performance monitoring to ensure quality and cost-effectiveness.
• Manage document workflows related to contracts, proposals, technical specifications, and compliance documentation using document management systems.
• Ensure adherence to procurement regulations such as Federal Acquisition Regulations (FAR) and government contracting standards during project procurement processes.
• Support contract review, drafting, negotiation, and management to secure favorable terms aligned with organizational goals.
• Maintain comprehensive records of project documentation, including contracts, amendments, correspondence, and compliance reports.
• Collaborate with cross-functional teams on grant project management tasks such as proposal writing, budgeting, and reporting.
• Utilize tools like Salesforce and DocuSign for contract tracking, electronic signatures, and data management to streamline workflows.

Requirements

• Proven experience in government contract management or public sector purchasing within the fuel or construction industries.
• Strong knowledge of procurement regulatory frameworks including FAR and UCC law (Uniform Commercial Code).
• Demonstrated expertise in vendor management, negotiation, and strategic planning.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) along with document review and technical writing skills.
• Experience managing complex contracts involving legal drafting and compliance requirements.
• Familiarity with grant management processes and federal acquisition procedures is highly desirable.
• Excellent organizational skills with the ability to manage multiple projects simultaneously while maintaining accuracy in records management.
• Effective communication skills for research, proposal writing, business management discussions, and change management initiatives.

Join our team as a Project Administrator for Fuel Systems to play a key role in delivering innovative fuel infrastructure projects! Your expertise will directly contribute to our mission of providing reliable fueling solutions while ensuring strict adherence to regulatory standards. We value proactive problem-solvers who thrive in dynamic environments—if you're ready to make an impact in the fuel systems industry with a company that values your growth and dedication, we want to hear from you!

Pay: $22.00 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Project management: 3 years (Required)

Ability to Commute:

• Poway, CA 92064 (Required)

Ability to Relocate:

• Poway, CA 92064: Relocate before starting work (Required)

Work Location: In person