Project Administrator (On-Site)

WHAT WE NEED:

Project Administrator (On-Site)

Sigma Engineers & Constructors is seeking a Project Administrator for our client site in Garyville, Louisiana. This role provides administrative, coordination, and documentation support to the project team, enabling Project Managers, Engineers, and Project Controls personnel to focus on project execution, decision-making, and risk management. The Project Administrator plays a critical role in maintaining project discipline, document control, and communication across engineering, construction, contractors, and stakeholders.

Responsibilities:

Project & Meeting Coordination

• Schedule and coordinate recurring and ad hoc project meetings.
• Prepare, distribute, and maintain meeting agendas and minutes.
• Track action items, assigned owners, and due dates, following up as needed to support timely completion.

Document Control & Transmittal Management

• Log, distribute, and maintain incoming and outgoing project transmittals.
• Verify document completeness, revisions, and required attachments.
• Maintain organized project files and ensure project teams have access to current document revisions.
• Archive superseded documents in accordance with project document control procedures.
• Perform periodic audits to verify required project deliverables are properly maintained within project systems.

Construction Work Package (CWP) Support

• Support Construction Work Package issuance by verifying revisions, status, and supporting documentation.
• Maintain CWP logs and coordinate issuance activities with document control personnel.

Change Management & Administrative Support

• Maintain logs for project changes, revisions, and related documentation.
• Track approval status and distribute updated documents to affected stakeholders.
• Support project correspondence and follow-up communications.

Reporting & Project Status Support

• Assist with weekly and monthly project status reporting.
• Compile reporting inputs from engineering, construction, and contractor teams.
• Support project dashboards and reporting tools by maintaining accurate project data.
• Update forecast sources and project tracking information as required.

Project Systems Administration

• Monitor Health Check Dashboard metrics and exceptions.
• Update IPS to resolve Health Check exceptions.
• Progress deliverables through the appropriate project phases.

WHO WE NEED:

• Strong organizational, communication, and time-management skills.
• High attention to detail and document accuracy.
• Proficient with Microsoft Teams, Outlook, Excel, SharePoint, and Bluebeam.
• Ability to manage multiple priorities in a fast-paced project environment.
• Comfortable working with project managers, engineers, construction personnel, contractors, and vendors.
• Reduces administrative workload for project personnel.
• Improves consistency in documentation, tracking, and meeting follow-up.
• Strengthens document control and change management practices.
• Supports efficient project execution by helping maintain accurate and timely project information.

WHO WE ARE:

Founded in 1987, Sigma is a professional multi-discipline engineering and design company that serves the petrochemical, fertilizer, and refining industries. Privately owned and operated by Engineers, Sigma's culture empowers employees and clients to choose relationships and projects that fit our values and ultimately act as an extension of our clients. Our technical resources provide unmatched quality in multi-discipline engineering and design, in-plant services, supplier quality inspections, field services, automation, procurement and expediting, construction management, and leadership training.

If you would like to see more of what Sigma is about visit our website at www.sigmaec.com.

"We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law."