Project Administrator / Project Coordinator

At Formcom, we offer unparalleled quality, bringing the gold standard in formwork services Australia-wide.

With over 20 years of experience in the formwork industry, we’ve consistently delivered top-tier services, rivalling the best in the industry. Our adaptability and forward-thinking approach have won trust from contractors and developers, leading to a portfolio built largely on repeat business. Whether it’s high-rise, luxury hotels or sprawling commercial buildings, our track record is a testament to our unwavering dedication and supreme expertise in formwork.

We’re seeking a Project Administrator to support our projects with delivery, accounts, budgets, and reporting—ensuring every project is delivered on time and on budget.

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Key Responsibilities

Financial Admin

• Support of accounts payable and receivable: invoice processing, coding
• Track project costs in real time, maintain budgets, and produce cash flow forecasts and job profitability reports

Project Administration & Coordination

• Support job scheduling, resource allocation, and milestone tracking to keep projects on schedule
• Coordinate with clients, suppliers, and subcontractors on deliveries, variations, and progress updates
• Maintain accurate project documentation, approvals, and compliance records

Systems, Reporting & Process Improvement

• Ensure data integrity across Varicon
• Streamline workflows for invoicing, cost coding, and reporting efficiency

Operational Support

• Assist with procurement, logistics, and coordination as needed
• Manage internal comms, meeting minutes, and ad-hoc quoting/tender support

Skills and Experience:

• 2+ years of experience in construction (Formwork experience preferred)
• Strong ability to read and understand construction drawings and documents
• Excellent organisational skills and attention to detail
• A self-starter with a positive attitude who can work independently and contribute to team success
• Reliable, punctual, and professional
• Strong attention to detail and safety-conscious mindset
• Excellent communication and interpersonal skills
• Ability to adapt to changing schedules and work conditions

Shortlisted candidates will be contacted.