Project Analyst

The Project Analyst is responsible for preparing accurate and timely financial management information to support the Project Management group. This role runs and maintains recurring project reports, performs financial analysis and forensic accounting to identify variances, discrepancies, trends, and potential cost exposure, and works with cross-functional stakeholders to validate and reconcile project financial data. The Project Analyst also supports Project Managers with project cost reporting, forecast and budget analysis, and the documentation, tracking, and coordination required for accurate milestone invoicing.

REQUIRED

• Bachelors degree in Accounting, Business Management, Operations Management, Project Management, Psychology, or Human Resources from an accredited university. Equivalent education and experience may be considered.
• Proficient in Microsoft Office 365, specifically Word, Excel, PowerPoint, Teams and SharePoint Must be able to pass a background check and obtain a Transportation Worker’s Identification Credential (TWIC) for port access

DESIRED

• AI knowledge and usage professionally Knowledge of Peoplesoft desired.

Working Conditions

• Almost exclusively indoors during the day and occasionally at night.
• Occasional exposure to airborne dust in the work place. Work surface is stable (flat).

Benefits Statement

We offer a comprehensive and competitive benefits package. Employee benefits vary by role, however, may include Health and Wellness, Mental Health, Retirement Savings, Life and Disability, Paid Maternity and Parental Leave, Paid Time Off, Tuition Reimbursement, and an Employee Assistance Program.

ESSENTIAL

• Assist with bid reviews by evaluating cost assumptions, revenue recognition, cash flow, payment milestones, contingencies, and financial risks.
• Perform independent, risk-based reviews of project financial records, transactions, forecasts, commitments, accruals, and supporting documentation to assess accuracy, completeness, and compliance with established controls.
• Conduct detailed financial forensic analyses to trace anomalies and determine the root causes of cost, revenue, margin, cash-flow, and schedule-related variances.
• Reconcile actual costs, purchase commitments, accruals, progress, and remaining scope to approved budgets and forecasts; identify data-entry, timing, coding, allocation, and process-control errors.
• Develop and monitor leading indicators, exception reports, trend analyses, and risk thresholds to identify potential forecast misses, margin erosion, cash-flow constraints, or unplanned cost exposure before the related activities occur.
• Challenge forecast assumptions by comparing planned labor, material, subcontract, production, and milestone activity with actual performance, open commitments, historical trends, and current project risks.
• Prepare clear variance explanations that distinguish timing differences from permanent cost impacts and quantify the effect on revenue, margin, cash flow, estimate at completion, and milestone billing.
• Document findings, retain an auditable support trail, recommend corrective actions and control improvements, and track agreed actions through closure.
• Escalate significant financial anomalies, unsupported assumptions, control gaps, and emerging forecast risks to Project Management and Finance with concise, evidence-based recommendations.
• Maintain complete, accurate, and audit-ready project files, including contracts, purchase orders, variation and change orders, payment milestones, approvals, meeting records, and supporting financial documentation.
• Validate contract values, billing schedules, milestone completion evidence, and customer requirements; coordinate with Project Management and Accounting to support timely and accurate milestone invoicing.
• Run and analyze weekly and monthly activity, work-in-progress, purchase commitment, actual-cost, forecast, cash-flow, and exception reports; reconcile discrepancies across source systems and supporting records.
• Partner with Project Managers, Finance, Accounting, Supply Chain, Engineering, and Operations to validate remaining scope, forecast timing, commitments, accruals, and cost-to-complete assumptions.
• Prepare management-ready dashboards and written analyses that communicate financial position, variance drivers, forecast accuracy, emerging risks, and required actions.
• Support project closeout by reconciling final costs and revenue, resolving open commitments and billing items, preparing required adjustments, and documenting lessons learned for future forecasting and controls.