Project Analyst, Innovation Lab

Project Analyst

Innovation Lab

Kuala Lumpur

Position Objective

The Project Analyst supports PMO in ensuring effective project delivery, reporting, governance, and audit compliance and support. The role works closely with project teams, stakeholders, vendors, governance committees, and management to maintain project visibility, track progress and support decision-making.

Key Responsibilities

Project Delivery Coordination

• Maintain project plans and tracker – project timelines, status, issues/blockers, risks, action logs, and ownership
• Track project milestones, deliverables, budgets, and timelines.
• Coordinate project meetings, sprint planning, and requirement-gathering sessions.
• Host refinement sessions and coordinate preparation with project teams
• Follow up with project owners and vendors on outstanding action items and delivery timelines
• Support requirement gathering sessions and help document business requirements

Project Governance

• Act as PMO secretariat for governance committees and reviews group – scheduling, documentation, and follow-up
• Prepare meeting minutes, status reports, risk assessments, and governance reports
• Coordinate session logistics and maintain governance templates and reference documents
• Prepare and distribute a monthly project and initiative progress update for management updates
• Support the review and update of governance guidelines, approval workflows, and process documents

Audit Support

• Coordinate IT audit requests – set up tracking folders, organise evidence, and monitor submission deadlines
• Liaise with the IT team and relevant control owners to gather and upload audit evidence
• Maintain the audit request tracker and follow up on open items

Requirements

• Degree in Information Technology, Business, or a related field
• Prior experience in a PMO, project management, project coordination, or governance-related role is preferred
• Comfortable with IT technical terms and concepts, and able to communicate with both technical and business stakeholders
• Familiar with project tracking tools such as ClickUp / Jira, and comfortable with Microsoft Office/Teams
• Organised, detail-oriented, and able to manage multiple ongoing tasks
• Good written and verbal communication skills, able to work with stakeholders at different levels
• PMP, CSM, or similar certification is an advantage

We value diversity and inclusion by bringing together talented individuals from diverse backgrounds and experiences. We’re dedicated to equal opportunity, assessing candidates based only on their skills and qualifications, regardless of ethnicity, religion, gender, or nationality.