Project & Accounting Administrator

Wilson Plumbing Service Inc. is seeking an organized and detail-oriented Project & Accounting Administrator to join our team. This role combines accounting administration with project support, working closely with our accounting team, Project Managers, field staff, customers, and vendors.

The ideal candidate is highly organized, comfortable working with numbers, and able to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities

Accounting & Financial Administration

• Process accounts payable, including entering invoices, matching purchase orders, coding costs, and obtaining approvals
• Manage accounts receivable, including customer invoicing, statements, payment tracking, and follow-up on outstanding accounts, while working closely with Project Managers to ensure accurate and timely project billing. Maintain accurate vendor and customer records
• Reconcile invoices, purchase orders, credits, and discrepancies
• Assist with project billing, progress billings, holdbacks, and change orders
• Support month-end accounting processes and reporting
• Maintain organized electronic accounting and project documentation

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Project Administration

• Provide administrative support to Mechanical Project Managers
• Set up and maintain project files, purchase orders, contracts, change orders, and supporting documentation
• Assist with subcontractor and supplier documentation
• Coordinate information between Project Managers, accounting, vendors, customers, and field staff
• Assist with project closeout documentation and general project reporting
• Identify missing information or discrepancies and follow up to ensure records remain accurate and current

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Qualifications

· 3–5 years of accounting experience with AP and AR is required

• Construction or mechanical contracting experience is considered a strong asset
• Experience with QuickBooks Online is an asset
• Strong Microsoft Excel, Outlook, and general computer skills
• Excellent attention to detail and organizational skills
• Comfortable working with financial information and project documentation
• Strong communication and follow-up skills
• Ability to prioritize multiple deadlines and work independently
• A proactive approach to identifying and resolving administrative issues

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What We’re Looking For

We are looking for someone who takes ownership of their work and understands the importance of accurate, timely information. This position is well suited to someone who enjoys the accounting side of a business but also likes being involved in the day-to-day administration of active construction projects.

Pay: $27.00-$31.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• RRSP match

Work Location: In person