Project & Administrative Coordinator

Position: Project and Administrative Coordinator

Reports To: Head of Facilities Operations & Corporate Services

Work Location: New York, NY or Stamford, CT (This person can be based out of the NYC office located at 55 Hudson Yards, or out of the Stamford, CT office located at 72 Cummings Point RD)

An individual based out of the NYC office should be willing to travel to the CT office 2 days a week.

FLSA Status: Non-Exempt

Position Overview TMC is seeking a proactive, detail-oriented Project and Administrative Coordinator with 1-3 years of experience.

This role will support the Head of Facilities Operations & Corporate Services and the AGM of US Regionals, and

combines high-level administrative support with project coordination responsibilities, ensuring the smooth execution

of strategic initiatives, events, and day-to-day operations across global offices.

Project Coordination Key Responsibilities include (but are not limited to):

• Prepare meeting agendas, capture notes, drive project timelines, manage detailed plans, and

maintain action item trackers.

• Liaise with stakeholders and cross-functional partners.
• Support department AI program through administrative project support, developing executive-

facing decks, communications, and deliverables.

Event/Meeting Support

• Assist in large, firmwide event and project coordination to ensure seamless, high-quality end-user

experiences, including onsite setup, event curation, communications, and day-of execution.

• Track critical event assets such as meeting notes, invoices, contracts, scheduling, budget, event

procedures, insurance requests, transportation, security and vendor management, while driving

accountability and ensuring deadlines are met.

Executive Communications

• Create polished, brand-aligned presentations, one-pagers, and communications.
• Translate complex updates into clear, compelling visual communications.

Regional Facilities Support

• Support the AGM of Facilities in our regional office locations with operational efficiency efforts.

Strategic Initiatives & Compliance

• Maintain training trackers and ensure staffing compliance with required learning.
• Collaborate with global office leads to standardize best practices and ensure alignment. Update

organizational charts.

• Assist with global facilities operating guidelines, workplace health and safety, and business

continuity.

• Support the Head of Facilities Operations & Corporate Services on confidential HR workstreams

and department initiatives.

Employee Intranet Administrator Responsibilities

• Act as the department’s employee intranet administrator, managing content updates, branding and

ensuring accurate, up-to-date information on the intranet, under the supervision of AGM.

Administrative Support

• Manage complex calendars, coordinate travel, and track/manage expenses.
• Serve as a gatekeeper, prioritize incoming requests, and handle confidential information.

Qualifications Bachelor's degree

1-3 years of experience in administrative or project coordination roles

Proven ability to manage calendars, travel, and expenses

Experience supporting onsite events and meetings

Familiarity with AI tools at a foundational level and willingness to learn new technologies to support

administrative, project coordination, and communication tasks

Strong organizational and communication skills with attention to detail

Proficiency in Microsoft Office Suite and project management tools

Professionalism and discretion in handling sensitive and confidential information

• Transition Management is an equal opportunity employer. Qualified candidates are considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran status, disability, or any other characteristic protected by applicable law.***

Hourly rate: $38 USD - $42 USD