Project & Administrative Support (Contract/ Banking)

About the Role

We are seeking a proactive and highly organized Project & Administrative Support professional to provide coordination, administrative, and operational support across Corporate Real Estate, Procurement, and Rebranding initiatives. This role plays a key part in ensuring projects are delivered efficiently, stakeholders remain aligned, and administrative processes are managed accurately and effectively.

Key Responsibilities

Project Coordination & Rebranding Support

• Support rebranding initiatives across physical premises, including coordinating materials, approvals, timelines, and stakeholder communications.
• Track project milestones and follow up on outstanding actions to ensure timely completion.
• Coordinate with internal teams, vendors, and external stakeholders to facilitate smooth project execution.

Corporate Real Estate & Facilities Administration

• Provide administrative support for corporate real estate activities, including lease management and property-related documentation.
• Coordinate office facilities, workplace services, office moves, refurbishments, and other property-related projects.
• Assist in managing supplier engagements and service delivery for office and property operations.
• Maintain accurate records and ensure compliance with internal processes and procedures.

Financial & Reporting Support

• Assist in the preparation and monitoring of property-related budgets.
• Review and validate invoices, manage accruals, and support forecasting activities.
• Prepare financial reports and track expenditures against budgets.
• Support the administration and reporting requirements of procurement and corporate real estate activities.

Stakeholder & Vendor Management

• Liaise with internal stakeholders, suppliers, and service providers to ensure effective communication and timely resolution of issues.
• Monitor deliverables and follow up on commitments to maintain project momentum and operational excellence.

Requirements

• Bachelor's Degree in any field.
• Around 5-8 years of relevant work experience in administration, project coordination, corporate real estate, procurement, or related functions.
• Experience supporting multiple stakeholders and managing vendor relationships.
• Prior exposure to corporate real estate, facilities management, workplace services, or procurement activities is good to have.
• Excellent administrative, coordination, and communication skills.
• Excellent organizational skills with attention to detail.
• Proven ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Good commercial awareness and analytical thinking skills.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Ability to work collaboratively with cross-functional teams and external partners.

Cristina Malabuyoc Malijan EA License No. 02C3423 Personnel Registration No. R1111547

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