Project & Engineering Supervisor

PURPOSE

The Project & Engineering Supervisor is responsible for supervising and coordinating the day-to-day engineering, maintenance, repair, renovation, and project-related activities across assigned hotel properties.

The position ensures that all engineering works, preventive and corrective maintenance, construction, renovation, and improvement projects are properly planned, executed, monitored, documented, and completed within approved scope, budget, quality standards, and timelines.

The position serves as a key technical link between the Corporate Project & Engineering Team, Hotel Management, contractors, suppliers, consultants, and other stakeholders, ensuring that all works comply with Red Planet standards, approved designs, technical specifications, safety requirements, statutory regulations, and contractual obligations.

SCOPE OF WORK

Project Supervision & Implementation

1. Supervise the implementation of new hotel construction, renovation, refurbishment, fit-out,

improvement, and repair projects assigned by the Project & Engineering Manager.

2. Conduct regular site visits and inspections to monitor project progress, workmanship, materials,

installation, and compliance with approved plans, specifications, scope of work, and Red Planet

standards.

3. Ensure that contractors execute works in accordance with the approved contract, drawings,

specifications, bill of quantities, construction schedule, and agreed terms and conditions.

4. Monitor project milestones and immediately identify delays, deviations, defects, risks, or issues

that may affect project completion.

5. Coordinate with contractors, consultants, suppliers, Hotel Managers, and other stakeholders to

resolve technical and operational concerns.

6. Verify that project works are properly coordinated with hotel operations to minimize disruption

to guests and hotel activities.

7. Ensure proper sequencing and scheduling of works, particularly for projects involving occupied

hotel rooms, public areas, back-of-house facilities, and critical hotel systems.

8. Monitor the delivery, storage, handling, and installation of construction materials, equipment,

fixtures, and other project requirements.

9. Verify completed works against approved drawings, specifications, samples, and quality

standards before recommending acceptance.

10. Assist in conducting project turnover, testing and commissioning, punch-list inspections,

rectification, and final acceptance.

Engineering & Maintenance Supervision

1.Supervise engineering and maintenance activities in assigned properties to ensure the

continuous and safe operation of hotel facilities, equipment, and building systems.

2. Monitor preventive maintenance programs and ensure that required maintenance activities are

completed within the approved schedule.

3. Review and validate corrective maintenance requests and ensure that urgent engineering

concerns are appropriately prioritized.

4. Monitor recurring equipment failures and recommend appropriate corrective or preventive

measures to minimize downtime and operational disruption.

5. Conduct technical inspections of guestrooms, public areas, back-of-house areas, plant rooms,

building facilities, and major equipment.

6. Ensure that electrical, mechanical, plumbing, HVAC, fire protection, water supply, drainage,

building, and other engineering systems are maintained in proper operating condition.

7. Coordinate with Hotel Managers and Engineering personnel regarding major defects,

equipment failures, safety concerns, and required capital expenditures.

8. Provide technical recommendations for repairs, replacements, upgrades, and improvement

works based on actual site conditions and operational requirements.

Project Planning & Technical Evaluation

1.Conduct site assessments and prepare technical recommendations for proposed projects,

renovations, repairs, and facility improvements.

2. Assist in preparing scopes of work, technical specifications, material requirements, project

schedules, cost estimates, and other project documentation.

3. Review contractor proposals, quotations, technical submissions, drawings, materials, and

methodologies for compliance with project requirements.

4. Assist in evaluating contractor capabilities, proposed methodology, manpower, materials,

equipment, and estimated completion periods.

5. Identify potential technical, operational, financial, and safety risks prior to project

implementation and recommend appropriate mitigation measures.

6. Ensure that project requirements are properly documented and supported before the

preparation of PR/PO requests.

7. Assist in validating quantities, specifications, and costs prior to procurement or project approval.

Quality Control & Compliance

1.Ensure that all project and engineering works comply with approved designs, Red Planet brand

standards, technical specifications, applicable building codes, safety requirements, and

government regulations.

2. Conduct quality inspections throughout the project lifecycle rather than relying solely on final

inspection.

3. Identify and document defects, workmanship issues, incomplete works, deviations, leaks,

damages, imperfections, and other findings.

4. Issue or coordinate punch lists and ensure that contractors complete all required rectification

works within the agreed timeline.

5. Ensure that approved design concepts, finishes, materials, colors, fixtures, equipment, and

other architectural and engineering requirements are strictly followed.

6. Prevent unauthorized changes to approved plans, specifications, materials, or design without

the appropriate approval.

7. Verify that completed works meet the required quality standards before endorsement for

payment or project acceptance.

Contractor & Supplier Management

1. Monitor contractor and supplier performance, including quality, manpower, workmanship,

responsiveness, safety, schedule adherence, and compliance with contractual obligations.

2. Coordinate with contractors regarding project schedules, site access, work permits, deliveries,

manpower deployment, and operational restrictions.

3. Ensure that contractors comply with hotel rules, safety policies, security procedures,

housekeeping requirements, and guest-related protocols while working within hotel premises.

4. Monitor contractor attendance and manpower deployment against agreed project

requirements.

5. Escalate contractor delays, poor workmanship, repeated defects, non-compliance, or

contractual concerns to the Project & Engineering Manager.

6. Assist in evaluating contractor performance for future project engagement.

Budget, Cost & Procurement Control

1. Monitor project expenditures against approved budgets and scope.

2. Ensure that additional works, variations, and changes are properly justified, documented,

evaluated, and approved before implementation.

3. Prevent unauthorized work, scope expansion, material substitution, or additional costs without

the required approval.

4. Review project-related PR/PO requests and supporting documents for completeness and

technical accuracy.

5. Validate quantities and completed works prior to payment endorsement.

6. Coordinate with Finance, Procurement, Hotel Management, and other concerned departments

regarding project-related financial and procurement requirements.

7. Identify opportunities to reduce project and maintenance costs without compromising quality,

safety, hotel standards, or asset reliability.

Preventive Maintenance & Asset Management

1. Monitor the implementation of preventive maintenance programs across assigned properties.

2. Review maintenance records and identify assets requiring major repair, replacement,

upgrading, or capital expenditure.

3. Assist in developing equipment replacement and lifecycle plans based on longevity, condition,

performance, maintenance history, and operational impact.

4. Monitor critical equipment and building systems and ensure that contingency measures are

available for high-risk failures.

5. Maintain accurate records of major engineering equipment, warranties, service contracts,

repairs, and replacement requirements.

6. Ensure that warranty-covered defects are properly identified and referred to contractors or

suppliers before the warranty period expires.

Safety, Risk & Regulatory Compliance

1. Ensure that all engineering and project activities are conducted in accordance with applicable

occupational health and safety requirements.

2. Monitor contractor compliance with required safety practices, PPE, permits, barricades,

signage, housekeeping, and safe work procedures.

3. Immediately report and escalate unsafe conditions, incidents, property damage, and other

significant project-related risks.

4. Assist in ensuring that required permits, inspections, certificates, and regulatory documentation

are secured and maintained.

5. Coordinate with the Hotel Management, Security, Safety, and other departments on activities

that may pose risks to guests, employees, contractors, or hotel operations.

Documentation & Reporting

1. Maintain complete and organized project documentation, including approved drawings,

specifications, quotations, contracts, schedules, progress reports, inspection reports, punch

lists, graphic presentation, testing results, warranties, and turnover documents.

2. Prepare regular project progress reports highlighting:

• Overall project status
• Percentage completion
• Accomplishments
• Delays
• Critical issues
• Budget status
• Variations
• Risks
• Required management decisions

3. Maintain graphic documentation of project progress and completed works.

4. Ensure that project records are updated and properly endorsed upon completion.

5. Prepare or assist in preparing technical reports, incident reports, engineering assessments,

and recommendations as required.

Project Turnover & Post-Completion Monitoring

1. Conduct final inspections and verify completion of all approved project scope.

2. Ensure all punch-list items are rectified before final acceptance.

3. Verify testing and commissioning of applicable equipment and systems.

4. Ensure proper turnover of:

• As-built drawings
• Manuals
• Warranties
• Certificates
• Test reports
• Equipment information
• Maintenance requirements
• Spare parts
• Keys/accessories
• Other relevant project documents

5. Monitor completed projects during the defects liability/warranty period and ensure that

contractors address defects within the required timeframe.

6. Coordinate with Hotel Management and Engineering Teams after project turnover to ensure

proper operation and maintenance of newly installed or renovated facilities and equipment.

Accountability

1. Conduct inspections of project and engineering works.

2. Require contractors to correct defective or non-compliant work.

3. Stop or recommend suspension of unsafe or unauthorized work.

4. Recommend rejection of materials or workmanship that do not meet approved specifications.

5. Validate project progress and completed work for management review.

6. Recommend corrective actions, technical solutions, and project improvements.

7. Escalate significant project, safety, quality, budget, and contractual concerns to the Project &

Engineering Manager.

8. Coordinate directly with Hotel Management and contractors on day-to-day project execution

within the approved scope.

QUALIFICATIONS

REQUIREMENTS

• Bachelor's degree in Mechanical Engineering, Architecture, Construction Management, or a related technical field.

• Licensed Engineer is preferred and may be required depending on regulatory/project requirements.

• Minimum of 3-5 years of relevant experience in hotel engineering, construction, renovation, facilities management, project management, or a related field.

• Experience in supervising contractors and construction/renovation projects is highly preferred.

• Hospitality, hotel, commercial building, or multi-property experience is an advantage.

• Strong knowledge of hotel engineering systems, building infrastructure, MEPF, maintenance, and CAPEX projects.

• Willingness to travel to hotel properties and project sites nationwide.

FUNCTIONAL

• Building construction and renovation
• Electrical and mechanical systems
• HVAC systems
• Plumbing and sanitary systems
• Fire protection systems
• Preventive and corrective maintenance
• Project scheduling and monitoring
• Construction quality control
• Cost and quantity evaluation
• Contractor management
• Occupational health and safety
• Building codes and applicable government regulations

CORE

• Project Management
• Engineering & Technical Expertise
• Construction Supervision
• Quality Control
• Problem Solving
• Cost Awareness
• Contractor Management
• Planning & Organization
• Risk Management
• Attention to Detail
• Communication & Coordination
• Decision Making
• Negotiation
• Accountability