Project & Facilities Administrator

Clarke Services Group is seeking a proactive and highly organised Project & Facilities Administrator to support our Projects, Facilities Management and Finance teams.

Based in Brisbane, CSG delivers facilities maintenance, minor works and construction services across Australia, supporting clients across retail, aged care, healthcare, education, QSR and commercial sectors.

We’re looking for someone with energy, initiative and a willingness to get involved. Someone who enjoys solving problems, following things through and taking ownership of outcomes. Attitude and capability are just as important as experience. We're looking for someone who is motivated, commercially aware and keen to develop their career.

This is an excellent opportunity for someone looking to build a career in facilities management, project coordination and construction administration within a growing national business.

Key Responsibilities

• Set up new projects, work orders and jobs
• Prepare project, compliance and site documentation
• Coordinate subcontractor licences, insurances and compliance
• Raise purchase orders and assist with supplier invoices
• Support scheduling, project delivery and facilities workflows
• Maintain project records and documentation
• Track outstanding actions, quotes and approvals
• Liaise with clients, subcontractors and internal teams
• Assist with job costing and general financial administration

About You

• Highly organised with strong attention to detail
• Comfortable working with systems, numbers and multiple priorities
• Proactive, reliable and able to follow tasks through to completion
• Strong communication and relationship-building skills
• Experience in facilities management, construction, project administration or a similar environment is desirable
• Experience with AroFlo, simPRO or similar job management software is an advantage
• Exposure to purchase orders, invoices, accounts payable or job costing would be beneficial

Why Join CSG?

• Genuine career progression opportunities
• Exposure to national clients and projects
• Diverse and fast-paced work environment
• Supportive and growing team
• Opportunity to progress into facilities coordination, project coordination and management of minor works projects

If you're organised, proactive, good with numbers and enjoy making things happen, we'd love to hear from you.

Apply now with your CV and a short introduction telling us why you'd be a great fit for Clarke Services Group.