Project & Facilities Executive

Job Purpose

The Project & Facilities Executive is responsible for coordinating and supporting the end-to-end development, renovation, setup and opening of all new branches, workshops, service centers, offices and other premises under Prestige Carcare Group.

The role acts as the key coordinator between Management, contractors, consultants, vendors, building management, local authorities and internal departments to ensure each new location is completed according to the approved timeline, budget, specifications and operational requirements.

Key Responsibilities

1. Group New Branch Development

Manage and coordinate all new branch opening projects under Prestige Car care Group, from initial site planning until completion and operational handover followed the Compliance Rules and Regulations . Prepare project schedules, opening checklists and progress updates.

2. Renovation & Fit-Out Project Coordination

Coordinate renovation, refurbishment, fit-out and upgrading works for new and existing branches. Review proposed layouts and requirements for workshop areas, offices, customer areas, signage, facilities and other operational spaces.

3. Contractor & Vendor Management

Source, liaise and negotiate with contractors, suppliers and service providers. Obtain quotations, prepare cost comparisons and recommendations for Management approval. Monitor contractor performance, workmanship, completion schedules and rectify outstanding works before final handover.

4. Electrical, Wiring & M&E Coordination

Coordinate electrical wiring, lighting, power points, distribution requirements, air-conditioning, plumbing and other relevant Mechanical & Electrical (M&E) works. Ensure technical requirements are properly coordinated with contractors and relevant specialists.

5. Licensing, Permits & Authority Approvals

Coordinate applications and renewals for business licenses, signboard licenses, renovation approvals and other permits required for new and existing Group branches. Liaise with local councils, building management, landlords and relevant authorities where required.

6. Site Monitoring & Project Progress

Conduct regular site visits throughout Malaysia as required. Monitor renovation progress, quality of work, project timeline, safety requirements and site readiness. Identify delays or project issues and escalate them to Management with proposed corrective actions.

7. Budget, Procurement & Cost Control

Obtain and evaluate quotations for renovation works, equipment and facilities. Monitor approved project budgets and coordinate purchase orders, invoices and payment documentation with Finance. Ensure variation works or additional costs receive the necessary approval before proceeding.

8. Branch Opening & Operational Handover

Coordinate the final readiness inspection before opening. Ensure essential facilities, electricity, utilities, equipment, signage and other operational requirements are completed. Prepare snag lists and follow up with contractors until rectification is completed before formal handover to the respective branch/Operations team.

9. Existing Branch Facilities Support

Support maintenance, repair, renovation and facility improvement projects across existing Prestige Carcare Group locations. Coordinate contractors for electrical, air-conditioning, plumbing, building, signage and other facility-related matters.

10. Documentation & Management Reporting

Maintain proper records of quotations, drawings, approvals, licences, permits, contractor documents, invoices, warranties and project handover documentation. Prepare regular project progress, budget and branch-opening status reports for Management.

Job Requirements

• Diploma or Degree in Project Management, Facilities Management, Construction, Engineering, Property/Building Management or related field.
• Minimum 2–4 years of relevant working experience.
• Experience in new branch/outlet opening, renovation, fit-out or facilities projects is strongly preferred.
• Exposure to automotive workshop, service center, showroom, dealership or multi-branch operations will be an added advantage.
• Basic knowledge of electrical wiring and M&E works.
• Familiar with contractor coordination, quotations, site inspections and project timelines.
• Exposure to business licensing, local council requirements and building-management approvals is an advantage.
• Good negotiation, communication, coordination and problem-solving skills.
• Able to manage multiple branch-opening projects concurrently.
• Willing and able to travel to all existing and upcoming locations under Prestige Car care Group.
• Possess own transport and valid driving license and willing to Traveling .