Project & Leasing Coordinator

• Coordinate and schedule meetings and site visits
• Attend to meeting and minutes taking
• Manage and respond to emails and phone enquiries
• Liaise with Mall’s Management/Hospital’s Management for tenancy renewal meet-up, reinstatement and any other matters relating to tenancy and operations/outlets issues
• Keep track of lease renewal and update leasing database regularly and to maintain with strict confidentiality
• To update Finance of any rates
• Keep track of the Letter of Offer and Lease Agreement and to arrange for Directors’ signatures and timely submission of documents
• Monitor SESAMI, ARIBA portals and other portals for leasing opportunity
• Generate Purchase Requisition / CAPEX for approval and submission by using computerised software M365
• Assist with claims for Maintenance Team
• Monitor of project and maintenance department invoices
• Coordinate all SFA, Singapore Power, Electricity applications/terminations/renewal
• Maintain proper records of all tenancy documents, drawings for renovation and reinstatement works
• Liaise with Pest Control company, grease trap/floor trap company to service Polar Café and outlets for pest preventions
• Monitor SFA Licenses – take note of the expiry dates and issuance of new license
• Attend to Retail Operations, Area Managers’ complaints on outlet issues
• Attend to IT team enquiry on submission of documents to LL
• Update renovation status and consolidate all invoices pertaining to renovation and purchases of fixed assets
• Arrange for air con servicing for outlets, Progen Office in the absence of Project Team
• Work closely with Maintenance Team on maintenance routine
• Follow up with vendors on quotations, job orders, contractors
• Any other ad-hoc as instructed by manager

Job Requirements:

• Diploma Holder
• Preferably 2 years’ experience in related industry
• Able to work independently without constant supervision
• Possess positive work attitude, drive and resilience to meet job challenges