Project & Office Administration support

About the role

We are an established electrical contracting business based in Brookvale, delivering specialist commercial and mechanical services electrical projects across Sydney. We are looking for an organised, proactive, and detail-driven Project and Admin Support Coordinator to keep our projects moving and our office running smoothly. Working directly alongside our Directors and Project Managers, you will be the operational backbone of the business—handling everything from material procurement and site compliance to daily administration and customer coordination.

Key responsibilities

• Raise purchase orders, track material deliveries, and liaise with wholesale suppliers.
• Assist project teams with site documentation, including SWMS, site safety inductions, and compliance records.
• Coordinate subcontractor documentation, insurance certificates, and site access.
• Assist our manufacturing workshop with various admin tasks.
• Act as the central point of contact for incoming telephone calls and general email enquiries.
• Process supplier invoices, cross-reference delivery dockets, and assist with basic financial/payroll data entry.
• General office upkeep, ordering stationery, office amenities, and team PPE.

About you

• 2+ years in an administration or project support role—prior experience within construction, electrical, HVAC, or trade services is strongly regarded.
• Confident with the Microsoft Office suite (Excel, Outlook, Word).
• High attention to detail, capable of managing multiple moving parts without dropping the ball.
• Clear, professional verbal and written communication when dealing with clients, suppliers, and site technicians.
• Self-motivated, comfortable working independently, and quick to take initiative.

About us

We are an established electrical contracting business based in Brookvale, delivering specialist commercial and mechanical services electrical projects across Sydney.

Benefits

• Stable, Growing Team: A collaborative, no-nonsense workplace culture where your contributions directly shape operational efficiency.
• Competitive Package: Remuneration tailored to your experience, with genuine scope to expand your role into broader project coordination.

How to Apply

To apply, please submit your current resume along with a brief cover letter outlining your relevant experience.

Direct enquiries only. Recruitment agency submissions will not be accepted.