Project & Operations Assistant

Lighting Project & Operations Assistant
Incolight Group LLC

Incolight is seeking a dependable, organized, and proactive Lighting Project & Operations Assistant to support our project managers and daily business operations. This is a varied, hands-on role combining lighting project support, customer service, office administration, warehouse organization, and local deliveries.

The ideal candidate pays attention to detail, communicates well, and is comfortable moving between computer-based work and physical tasks as priorities change.

Responsibilities

Lighting Project Support

• Assist project managers with lighting takeoffs, including reviewing plans and counting fixtures.
• Request pricing, availability, and lead times from manufacturers and vendors.
• Prepare customer quotes under the direction of project managers.
• Help organize fixture schedules, product specifications, submittals, and other project documents.
• Track orders, follow up with vendors, and help coordinate deliveries.
• Assist clients with product inquiries, order updates, and general requests.
• Maintain accurate project records and communicate outstanding items to the team.

Office, Warehouse & Operations Support

• Make local deliveries and pickups at jobsites, client locations, and vendors.
• Receive, inspect, organize, and prepare materials for storage or shipment.
• Assist with inventory counts, labeling, packing, and loading and unloading deliveries.
• Keep the office, warehouse, storage areas, and product samples organized.
• Perform routine cleaning and general upkeep, including breaking down boxes and disposing of packaging.
• Assist with filing, data entry, office supplies, errands, and other administrative tasks.
• Handle other day-to-day duties as needed to keep the office and warehouse running smoothly.

Qualifications

• Strong organizational skills and attention to detail.
• Professional communication and customer service skills.
• Comfortable working with spreadsheets, email, and basic office software.
• Ability to follow instructions, manage multiple tasks, and adapt to changing priorities.
• Dependable, punctual, and willing to take ownership of assigned tasks.
• Valid driver’s license and a safe driving record.
• Ability to perform delivery and warehouse duties, including moving boxes and lighting products, with reasonable accommodation as needed.
• Experience in lighting, construction, electrical supply, project support, or warehouse operations is a plus.
• Familiarity with construction drawings, lighting takeoffs, or estimating software is helpful but not required.

What to Expect

This role involves both desk work and hands-on operational support. Daily responsibilities may range from preparing a lighting quote and assisting a client to making a delivery or organizing and cleaning the warehouse. We are looking for someone who takes pride in doing each part of the job well and is interested in learning the lighting business.

Pay: $19.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Work Location: In person